Administrative Assistant

Administrative Assistant 12196 Washington Highway, Ashland, VA 23005 Full-time Full-time The Administrative Assistant assists with the day-to-day operations of the Finley Asphalt & Concrete office in Ashland, including answering phones, scheduling, entering sales leads into the system, and other general administrative duties. Essential Job Duties & Responsibilities Develop and maintain a thorough knowledge of Finley's services and customers Oversee and support all administrative duties in the office and ensure that office is operating smoothly Contact Miss Utility to locate existing underground utilities & schedule portable toilets Manage the ordering, organizing and distribution of office/mail/pantry/crew/HR supplies, and ensure supplies are stocked Assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required Perform receptionist duties: greet visitors, and answer direct phone calls Schedule routine maintenance, grounds management, and yearly HVAC cleaning & services & Firehouse inspection Update scheduling board Enter leads from various sources into the system Act as a Human Resources point of contact and liaison, including collecting and managing applicant and new hire information, keeping forms up to date, delivering benefit information to employees, conduct exit interviews including collecting electronics and passwords upon separation. Act as a Safety point of contact and liaison, ensuring safety gear is in stock and up to date, and forms are printed and available. Attend meetings with management, keeping up to date on current projects Organize and coordinate meetings including the yearly kick off meeting Provide other administrative support as necessary, including scheduling group meetings, maintaining crew job schedules, doing research, and creating reports Coordinate winter activities in preparation for seasonal impacts, including Holiday lights, pausing vendors and services if needed Other duties as assigned Qualifications (Experience, Education & Certifications, Key Attributes): To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office (Word, Excel, and Outlook) and Google/Gmail (Sheets, Docs, Calendar). Able to multi-task and provide support for multiple departments Detail oriented and able to prioritize tasks without guidance. Punctual and strong attendance. Strong interpersonal skills with a positive attitude and friendly disposition.

Physical Requirements :

(Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly) Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely Adjusting, moving and lifting objects in all directions: Rarely Talking and hearing to communicate with others: Constantly Seeing to perform job duties at close range, such as monitors or screens: Constantly Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally Repeating motions that may include the wrists, hands and/or fingers: Constantly Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely Operating machinery and/or power tools: Rarely Operating motor vehicles or heavy equipment: Occasionally The ability to travel regionally or nationally:

Occasionally Physical Demands :

Sedentary work that primarily involves sitting/standing: Constantly Light work that includes moving objects up to 20 pounds: Occasionally Medium work that includes moving objects up to 50 pounds: Occasionally Heavy work that includes moving objects up to 100 pounds or more:

Rarely Working Conditions :

Low temperatures: Rarely High temperatures: Occasionally Outdoor elements such as precipitation and wind: Occasionally Noisy environments: Occasionally Hazardous conditions: Rarely Shift work, to include overnight work: Never Frequent overtime, including weekends: Never Office environment: Constantly Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.