Office Specialist I

Office Specialist I City of Chesapeake

• 3.

6 Chesapeake, VA Job Details Full-time $36,734 a year 13 hours ago Qualifications Administrative experience High school diploma or GED Clerical experience Full Job Description Position Information Working Title of Vacant Position Office Specialist I Job Type Full Time Posting Type City Employees Only Number of Vacancies 1 Department

HUMAN SVCS

Division

HS-SS FAMILY SERVICES

Requisition Number 2026190 Number of hours worked per week 40 Work Schedule Monday

• Friday; 8am-5pm Work Site Location Chesapeake, VA (100 Outlaw Street) Position Driving Requirement N
• Never Pay Grade GE03 Pay Basis Semi-Monthly Advertised Salary $36,734.

00/ annually Starting salary based on qualifications and experience Job Description This position performs a variety of responsible administrative and clerical duties in support of departmental operations. The role requires strong organizational skills, attention to detail, and the ability to interact effectively with the public, internal staff, and external agencies. Work involves supporting programs, maintaining records, and assisting in the coordination of daily office functions. Key Responsibilities In this role, you'll be at the center of daily operations, helping keep our office running smoothly while supporting both staff and the public. Your work will be varied, fast-paced, and essential to the team's success. Perform a variety of specialized administrative tasks, including preparing documents, reports, and publications, as well as transcribing meeting minutes or dictation. Serve as a key point of contact for departments, clients, and the public—providing information, directing inquiries, and resolving or routing concerns via phone, radio, or in person. Act as a lead team member for clerical staff by assigning work, providing guidance, and supporting onboarding and training efforts. Compile and organize data for recurring and special reports, and assist in presenting findings in a clear, professional format. Support financial operations through routine accounting tasks such as processing payments, invoices, payroll, and maintaining personnel records. Coordinate meetings, appointments, and special events—handling logistics such as scheduling, agendas, and catering arrangements. Manage client interactions from start to finish, including processing payments, maintaining accurate records, and assisting with forms and requests. Oversee incoming and outgoing mail operations, ensuring timely distribution and supporting large or specialized mailings. Maintain organized filing systems, records, and inventory to ensure easy access and operational efficiency. Handle general administrative duties such as correspondence, data entry, filing, and document processing, including permits and official paperwork. Assist with specialized processes such as vehicle-related documentation, summons, or warrants as required. Create and maintain databases, and provide basic technical support to team members using office software tools. Additional duties may be assigned to support departmental needs. The City of Chesapeake offers an exceptional range of benefits. Required Qualifications

VOCATIONAL / EDUCATIONAL REQUIREMENT

: Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.

EXPERIENCE REQUIREMENT

: In addition to satisfying the vocational/education standards, this class requires a minimum of three years of full-time equivalent experience in administrative support.

SPECIAL CERTIFICATIONS AND LICENSES

: Depending on departmental operational requirements, may require valid driver's license and driving record in compliance with City Driving Standards .

SPECIAL REQUIREMENTS

: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Preferred Qualifications Experience with all Microsoft products to include Excel, PowerPoint, Publisher Current and/or past experience in data tracking Experience working in a busy office setting requiring the ability to multi-task and manage multiple deadlines Posting Detail Information Job Open Date 04/17/2026 Job Close Date 04/26/2026 Open Continuous No Special Instructions to Applicants ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands S=Sedentary

• Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time. Physical Demands C = Continuously
• 2/3 or more of the time. F = Frequently
• From 1/3 to 2/3 of the time. O = Occasionally
• Up to 1/3 of the time. R = Rarely
• Less than 1 hour per week. N = Never
• Never occurs. Standing Frequently
• From 1/3 to 2/3 of the time. Sitting Frequently
• From 1/3 to 2/3 of the time. Walking Frequently
• From 1/3 to 2/3 of the time. Lifting Frequently
• From 1/3 to 2/3 of the time. Lifting Amount Exerting up to 10 lbs Carrying Frequently
• From 1/3 to 2/3 of the time. Carrying Weight Exerting up to 10 lbs Pushing/Pulling Frequently
• From 1/3 to 2/3 of the time. Pushing/Pulling Weight Exerting up to 10 lbs Reaching Occasionally
• Up to 1/3 of the time. Handling Occasionally
• Up to 1/3 of the time. Fine Dexterity Continuously
• 2/3 or more of the time. Kneeling Occasionally
• Up to 1/3 of the time. Crouching Rarely
• Less than 1 hour per week. Crawling Rarely
• Less than 1 hour per week. Bending Occasionally
• Up to 1/3 of the time. Twisting Frequently
• From 1/3 to 2/3 of the time. Climbing Occasionally
• Up to 1/3 of the time. Balancing Rarely
• Less than 1 hour per week. Vision Continuously
• 2/3 or more of the time. Hearing Continuously
• 2/3 or more of the time. Talking Continuously
• 2/3 or more of the time. Foot Controls Continuously
• 2/3 or more of the time.

Machines, Tools, Equipment and Work Aids Used Computer, copier, fax, telephone, scanner, adding machine, calculator, printer, car and related equipment. Protective Equipment Required n/a Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards S = Seasonally Fire Hazards S = Seasonally Explosives S = Seasonally Communicable Diseases S = Seasonally Physical Danger or Abuse S = Seasonally Other If Other, Description Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust D = Daily Extreme Temperatures D = Daily Noise and Vibration D = Daily Fumes and Odors D = Daily Wetness/Humidity D = Daily Darkness or Poor Lighting D = Daily Primary Work Location Office Environment Non-Physical Demands C = Continuously

• 2/3 or more of the time. F = Frequently
• From 1/3 to 2/3 of the time. O = Occasionally
• Up to 1/3 of the time. R = Rarely
• Less than 1 hour per week. N = Never
• Never occurs. Time Pressures Continuously
• 2/3 or more of the time. Emergency Situations Continuously
• 2/3 or more of the time. Frequent Change of Tasks Continuously
• 2/3 or more of the time. Irregular Work Schedule/Overtime Continuously
• 2/3 or more of the time. Performing Multiple Tasks Simultaneously Continuously
• 2/3 or more of the time. Working Closely with Others as Part of a Team Continuously
• 2/3 or more of the time. Tedious or Exacting Work Continuously
• 2/3 or more of the time. Noisy/Distracting Environment Continuously
• 2/3 or more of the time.

Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) No Professional References Professional References Please provide contact information for professional references. Minimum Requests 0 Maximum Requests 4