Senior Administrative Assistant - Deputy Superintendent

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply - we would like for you to consider joining us.

General Description:

The Sr. Administrative Assistant performs complex administrative work within established procedures and standard practices across multiple departments. Work is performed under general supervision without specific instruction and requires coordination with others. Some specialized knowledge of the department's function is required. Contacts are frequently made at all organizational levels within and outside the department; requires handling of sensitive or controversial information and dealing tactfully with the public.

Job Description:

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Essential Job Functions:

Performs secretarial and administrative work required to ensure the efficient operation of the office, including preparation of the annual financial plan Screens visitors, telephone calls, and mail Responds orally and in writing to routine inquiries from within and outside the school system Directs non-routine matters to appropriate resources Maintains appointment calendars and schedules meetings Coordinates arrangements for meeting rooms, equipment and materials Maintains a petty cash fund and prepares monthly reports for accounts payable Performs time and attendance functions Supports professional development registrations and travel arrangements Assists with coordinating events scheduled through the Deputy and Superintendent's Office Performs assigned tasks to support the Superintendent, School Board, and Legal Services offices Coordinates and distributes work to office personnel, when appropriate Establishes and maintains working relationships with other offices, schools, and governing agencies Performs other duties as assigned

Budgetary Responsibility:

Assists with maintaining department budgets; maintains petty cash funds

Report Preparation:

Prepares regular reports to the issues related to school education programs and school operations, as requested

Equipment Operation:

Utilizes computer and basic office equipment

Contacts:

Establishes and maintains working relationships with other offices, schools, and governing agencies

Work Direction/Supervision:

This position does not provide work direction to, or supervise, other positions.

Decision Making:

Functions independently under general supervision

Formal Policy-Setting Responsibilities:

No formal policy-setting responsibilities

Physical Demands:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, walk, sit, climb or balance and stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus.

Work Environment:

The employee regularly works in an office setting. The noise level in the work environment is typically quiet to moderate.

Knowledge/Skills/Abilities:

Extensive knowledge of office practices and procedures; the department's policies and procedures; the supervisor's responsibilities and school division programs. Demonstrated ability to edit work for proper grammar, spelling and punctuation. Skill in operating personal computers, utilizing spreadsheets, word processing and presentation software (Google Doc, Sheet and Slide preferred). Demonstrated ability to manage office activities and administrative work, related policies and procedures, communicate effectively both orally and in writing, exercise judgment and work effectively with all levels of the organization and the public.

Additional Job Requirements:

Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History Investigation State Police Criminal History Investigation Child Protective Services (CPS) Investigation Tuberculosis Screening/Test Compensation $47,593.58 - $80,902.56 Hours Per Day 8 Days Per Year 260 Benefits Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status. Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.