Administrative Assistant

Administrative Assistant at Addison Group Administrative Assistant at Addison Group in Warrenton, Virginia Posted in 3 days ago.

Type:

full-time

Job Description:

Job Title:

Administrative Assistant Industry:

Construction Location:

Warrenton, VA Assignment Type:

Contract-to-Hire Pay:

$22-24/hr

Work Schedule:

Monday-Friday, 8:00 AM - 4:30 PM (40 hours/week)

Benefits:

This position is eligible for medical, dental, vision, and 401(k). About Our Client Our client is a leading structural steel fabrication and erection company serving the Mid-Atlantic region. Founded in 2000 and headquartered in Virginia, the company specializes in design, engineering, fabrication, and installation services for commercial construction projects. With hundreds of employees and multiple facilities, the organization has built a strong reputation for quality, safety, and innovation while supporting large-scale projects across the DMV and beyond. The Warrenton office is a collaborative environment made up of accounting staff, Project Managers, and Field and Safety personnel supporting daily field and construction operations. Job Description Our client is seeking an Administrative Assistant to support the day-to-day operations of the Warrenton office. This individual will combine front desk and office management responsibilities with administrative support for the field and construction teams. The ideal candidate is organized, tech-savvy, detail-oriented, and eager to grow within a construction-focused environment. This is an excellent opportunity for someone with administrative experience who is looking to gain exposure to construction operations, compliance documentation, and project support. Key Responsibilities Administrative & Office Support Answer and direct incoming phone calls and emails Greet visitors and maintain a professional front office environment Coordinate incoming/outgoing mail and deliveries Order and maintain office supplies Assist with scheduling meetings, training sessions, and appointments Support management with calendars, coordination, and administrative tasks Prepare reports, spreadsheets, and correspondence Maintain organized office records and filing systems Field Operations & Compliance Support Review and submit employee time entries and manpower tracking Monitor for missing or incorrect time submissions Verify proper job and cost code usage Track daily reports and compliance submissions Maintain employee profiles, certifications, and project assignments Upload and organize safety forms, work plans, toolbox talks, and quality documents Submit documentation to customer and internal platforms Maintain organized electronic filing systems and Teams folders Employee & Project Coordination Assist with onboarding administration and employee data entry Process employee change forms Coordinate badging and site access requests Update employee and project information as needed Support field and safety teams with administrative requests Follow up on missing information and documentation Qualifications 3-5 years of administrative or office support experience Strong communication and organizational skills Tech-savvy with the ability to learn internal systems quickly Proficiency with Microsoft Office Suite (Excel, PowerPoint, PDF tools) Experience with DocuSign and/or UKG Ready preferred Construction or manufacturing industry experience is a plus, but not required Ability to multitask and manage deadlines in a fast-paced environment Strong attention to detail and accuracy

Additional Information Type:

Contract-to-Hire Start Date:

ASAP Team Size:

10-15 employees

Company Size:

240+ employees

Background Check Required:

Federal & Criminal Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.