Administrative Officer - VA

The Administrative Officer plays a pivotal role in supporting the operational efficiency of security services for a high-value data center environment. This position ensures compliance, record keeping, personnel support, ongoing training, and seamless administrative coordination in a mission-critical facility requiring heightened security protocols.

RESPONSIBILITIES

Documentation & Compliance Maintain accurate records of incident reports, visitor logs, shift schedules, and audit documents Ensure compliance with data center security standards and company policies Personnel Coordination Assist in onboarding and scheduling of security personnel Liaise between site supervisors and HR for leave, attendance, and disciplinary tracking Communication & Coordination Serve as the primary point of contact for administrative inquiries related to security operations Manage internal communications between on-site teams and corporate office Systems & Reporting Update and manage security management systems and reporting tools Prepare weekly and monthly performance reports and submit to management Procurement & Inventory Track supplies, uniforms, and security equipment inventory Coordinate with vendors for restocking and repairs Training & Development Organize and document required training for security personnel, including site-specific procedures and emergency protocols Schedule refreshers and compliance retraining based on regulatory updates Collaborate with site supervisors to identify skills gaps and recommend internal or external training programs Monitor certification renewals (e.g., CPR/First Aid, Fire Safety, Defensive Tactics)

Qualifications:

Associate or Bachelor's degree in Business Administration, Criminal Justice, or a related field Prior experience in administrative roles within security, law enforcement, or facility management sectors Strong organizational, multitasking, and communication skills Familiarity with incident reporting software and Microsoft Office Suite Discretion and professionalism in handling confidential information Consistent availability and responsiveness, including evenings, weekends, and after-hours

Preferred Skills:

Experience in high-security environments (e.g., government, IT, financial sectors) Knowledge of OSHA and facility safety standards CPR/First Aid certification is a plus

Company Overview:

At CenCore Group, we take security solutions from the industry standard to the CenCore standard. CenCore Group specializes in designing, building, securing, and maintaining AI ecosystems at the intersection of big technology and national security. CenCore Group strives to be the trusted and primary source for insight, analysis, and implementation of physical and digital security solutions associated with the development of artificial intelligence and machine learning in the NatSec space. We are currently seeking a highly motivated and qualified Administrative Officer with a Top Secret clearance to join our dedicated team. Cencore Group is an equal opportunity employer. We hire based on merit and qualifications and do not discriminate on the basis of race, sex, religion, or other protected characteristics. We offer a competitive salary, benefits package, and opportunities for professional growth. If you possess the necessary qualifications and a Top-Secret security clearance or higher, we encourage you to apply for the position of Access Control Officer with our esteemed organization. Administrative Officer - VA 3.3 3.3 out of 5 stars Warrenton, VA 20186 Full-time CenCore Associates 37 reviews Full-time The Administrative Officer plays a pivotal role in supporting the operational efficiency of security services for a high-value data center environment. This position ensures compliance, record keeping, personnel support, ongoing training, and seamless administrative coordination in a mission-critical facility requiring heightened security protocols.

RESPONSIBILITIES

Documentation & Compliance Maintain accurate records of incident reports, visitor logs, shift schedules, and audit documents Ensure compliance with data center security standards and company policies Personnel Coordination Assist in onboarding and scheduling of security personnel Liaise between site supervisors and HR for leave, attendance, and disciplinary tracking Communication & Coordination Serve as the primary point of contact for administrative inquiries related to security operations Manage internal communications between on-site teams and corporate office Systems & Reporting Update and manage security management systems and reporting tools Prepare weekly and monthly performance reports and submit to management Procurement & Inventory Track supplies, uniforms, and security equipment inventory Coordinate with vendors for restocking and repairs Training & Development Organize and document required training for security personnel, including site-specific procedures and emergency protocols Schedule refreshers and compliance retraining based on regulatory updates Collaborate with site supervisors to identify skills gaps and recommend internal or external training programs Monitor certification renewals (e.g., CPR/First Aid, Fire Safety, Defensive Tactics)

Qualifications:

Associate or Bachelor's degree in Business Administration, Criminal Justice, or a related field Prior experience in administrative roles within security, law enforcement, or facility management sectors Strong organizational, multitasking, and communication skills Familiarity with incident reporting software and Microsoft Office Suite Discretion and professionalism in handling confidential information Consistent availability and responsiveness, including evenings, weekends, and after-hours

Preferred Skills:

Experience in high-security environments (e.g., government, IT, financial sectors) Knowledge of OSHA and facility safety standards CPR/First Aid certification is a plus

Company Overview:

At CenCore Group, we take security solutions from the industry standard to the CenCore standard. CenCore Group specializes in designing, building, securing, and maintaining AI ecosystems at the intersection of big technology and national security. CenCore Group strives to be the trusted and primary source for insight, analysis, and implementation of physical and digital security solutions associated with the development of artificial intelligence and machine learning in the NatSec space. We are currently seeking a highly motivated and qualified Administrative Officer with a Top Secret clearance to join our dedicated team. Cencore Group is an equal opportunity employer. We hire based on merit and qualifications and do not discriminate on the basis of race, sex, religion, or other protected characteristics. We offer a competitive salary, benefits package, and opportunities for professional growth. If you possess the necessary qualifications and a Top-Secret security clearance or higher, we encourage you to apply for the position of Access Control Officer with our esteemed organization.