Administrative & Medication Room Assistant (Part-Time 28 Hours/Week)

Office Management:

Are you organized, dependable, and detail-oriented? Join our team as an Administrative & Medication Room Assistant and play a vital role in supporting daily operations and resident care. This is a consistent 28-hour per week position, ideal for someone seeking meaningful, hands-on work with a balanced and predictable schedule. Your contributions will directly support the health, safety, and overall experience of the individuals we serve.

Schedule:

Wednesday - Saturday - 7 hour shift

General Responsibilities:

Maintain a clean, organized, and welcoming office environment for staff and visitors. Create, edit, and maintain internal documents, templates, and records with direction from management. Coordinate travel arrangements for all staff and provide assistance to visitors as needed. Answer incoming phone calls, picks up and distributes mail, handles faxes and inquiries through the PATH website. Maintain inventory of office supplies and marketing materials.

CEO Assistance:

Provide comprehensive support to the CEO by managing day-to-day activities, coordinating schedules, handling communications, and ensuring their operational and administrative needs are met efficiently. Oversee CEO's private practice mail.

Financial & Billing Support:

Assist the CFO as needed with relevant financial information and documents. Assist with tracking resident expenses and transportation costs.

Med room:

Manage and update all medication records (MARs), medication binders, and resident documentation, ensuring accuracy, organization, and compliance with HIPAA and State of Vermont regulatory standards. Oversee medication operations, including receiving, labeling, distributing, monitoring inventory and refills, replenishing approved OTC supplies, and maintaining secure medication storage and med room organization. Coordinate resident healthcare needs by scheduling as needed medical, dental, vision, lab, and psychiatric appointments, tracking follow-ups, and communicating pertinent health information to the House Nurse and other pertinent staff. Collaborate and work closely with the House Nurse to ensure PATH meets the standards of care required by the State of Vermont.

Resident Engagement:

Provide support to residents as needed. Provide backup coverage for Direct Support Staff (DSS) as needed.

Other Duties:

Oversee the care of animals in the Path program. Ensure all documentation, including vet records, are current and up to date. Perform additional tasks as assigned to support the team and organization. Qualifications Have strong interpersonal, organizational, and communication skills. Possess strong computer skills, experience with Google Docs, Word and Excel.

Job Type:

Part-time Pay:

From $20.00 per hour

Benefits:

401(k) matching Application Question(s): This role requires attention to detail, organization, and supporting medication administration processes. Can you briefly describe any experience you have that relates to these responsibilities? Are you able to successfully complete a background check as a condition of employment? This is a part-time position (28 hours per week) Wednesday - Saturday. If this interests you, what hours would you be available? What attracted you to the Administrative & Medication Room Assistant role, and does the starting wage of $20.00 per hour meet your expectations?

Work Location:

In person