Administrative Assistant

McSoley McCoy & Co. (MMC) is a dynamic, client-focused accounting firm based in South Burlington, Vermont. Our success is grounded in our commitment to providing expert accounting services and fostering strong relationships with our clients. A testament to our workplace culture, MMC has been recognized as a Best Place to Work in Vermont since 2020. In 2026, our 6th consecutive year of being named a Best Place to Work, we ranked as the number one best places to work overall in the Small Companies category out of forty-two other businesses. Continued growth has created new opportunities within our firm. We are looking for individuals who are eager to make an impact, collaborate with others, and contribute to a culture that values community, accountability, and professional development. We provide a comprehensive benefits package, opportunities for professional growth and education, competitive pay, and, above all, a people-centered culture that prioritizes genuine support both in and beyond the workplace.

Job Summary:

The Administrative Assistant serves as a key member of our administrative team, providing support to partners, managers, and professional staff while ensuring the smooth day-to-day operation of the office. This role is ideal for someone who enjoys working in a fast-paced environment, excels at organization, and takes pride in delivering excellent customer service. Key Responsibilities Greet clients and visitors in a professional and welcoming manner Answer and direct incoming phone calls and emails Schedule appointments and manage calendars Assist with client onboarding and maintaining client records Prepare, assemble, and distribute engagement letters, tax returns, financial statements, and other client deliverables Coordinate incoming and outgoing mail, packages, and electronic document delivery Maintain electronic and physical filing systems Assist with meeting coordination, office events, and staff activities Monitor office supplies and coordinate ordering Provide general administrative support to partners and staff Maintain confidentiality of client and firm information Qualifications High school diploma or equivalent required; associate's degree preferred 2+ years of administrative, office support, customer service, or related experience preferred Strong organizational skills and attention to detail Excellent verbal and written communication skills Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams) Ability to prioritize tasks and manage multiple deadlines Professional demeanor and strong customer service skills Experience in a professional services, accounting, legal, or financial services environment is a plus

Benefits:

Top-tier health insurance 100% employer paid health insurance for individual coverage with competitive, affordable options for spouse and family tiers Paid Family Leave 401(k) with Employer Contribution Generous Paid Time Off Program Four weeks of PTO to start Entire week of Thanksgiving off and seven paid holidays Company Outings Summer ½ Day Friday's Dental Vision Disability Life insurance CPA exam/study materials reimbursement Client & Employee Referral Program Wellness Program with

Reimbursement Pay:

$50,000.00 - $60,000.00 per year

Work Location:

In person