Administrative Assistant

Administrative Assistant Harwood Unified Union School District

BROOKSIDE PRIMARY SCHOOL

- Waterbury, Vermont This job is also posted in Harwood Unified Union School District Job Details

Job ID:

5652012

Application Deadline:

Posted until filled

Posted:

Apr 17, 2026 4:00 AM (UTC)

Starting Date:

Jul 1, 2026 Job Description Administrative Assistant

FLSA Status:

Non-Exempt To learn more about Harwood Unified Union School District and our schools, visit https://huusd.org/our-schools Position Overview Harwood Unified Union School District is seeking a highly organized and detail-oriented Administrative Assistant to support a specific school or department. This position performs a wide range of clerical, secretarial, and administrative duties to ensure efficient daily operations and high-quality service to students, staff, families, and community partners. The ideal candidate is professional, adaptable, and able to manage multiple priorities while maintaining accuracy and confidentiality. Key Responsibilities Department & Office Support Oversee and carry out day-to-day departmental administrative functions Serve as department receptionist; answer phones and respond to inquiries Prepare correspondence, reports, manuals, and other documents using word processing software Maintain appointment and school calendars Screen and distribute incoming mail Schedule meetings and prepare materials Order and maintain office supplies Perform photocopying and general office support tasks Records & Data Management Organize and maintain departmental files and cross-referenced record systems Develop and maintain computerized databases and reporting systems Enter and manage data; generate regular and special reports Maintain logs and manual recordkeeping systems Compile information from manual and electronic records in response to requests Financial & Operational Support Initiate and process financial documents related to operating budgets or special accounts Monitor financial activity and maintain accurate records Prepare financial and operational reports Process and monitor administrative, financial, and operational forms to ensure timely completion Communication & Coordination Serve as liaison among students, faculty, staff, families, and outside organizations Explain policies and procedures and respond to routine inquiries Coordinate services and route complex issues to appropriate staff Confer regularly with supervisors and district personnel to plan and coordinate activities Maintain strict confidentiality and exercise professional judgment Additional Duties Perform specialized or technical administrative tasks related to the department's primary function Train, assist, or provide occasional direction to junior staff or student workers Perform related duties as assigned Supervision Reports to and is evaluated by the School Principal, Department Director, or their designee. Supervisory Responsibilities May train, assist, and occasionally direct junior co-workers or student workers; does not serve in a formal supervisory role. Qualifications Required Associate's degree in business or related field plus two to three (2-3) years of relevant clerical or administrative experience, or equivalent combination of education and experience Strong organizational and administrative skills Experience maintaining moderately complex filing and records systems Proficiency with computerized information systems Strong written and verbal communication skills Ability to manage confidential information with discretion Ability to work effectively with diverse stakeholders Preferred Experience in a public education or public-sector setting Bookkeeping or accounting experience Advanced proficiency in Microsoft Office or other office software Physical & Work Requirements Frequent sitting, standing, walking, speaking, hearing, and use of hands for office tasks Occasional reaching and light lifting as needed Vision abilities including close, distance, color, peripheral vision, depth perception, and focus adjustment Ability to manage multiple priorities and resolve conflicts professionally Primarily indoor office environment with moderate noise levels Why Join HUUSD? HUUSD is committed to supporting students, staff, and families through strong systems and collaborative teamwork. Administrative Assistants play a key role in ensuring efficient operations and a welcoming, professional environment across our schools and departments.

Position Type:

Full-Time

Salary:

$20 Per Hour