Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in Pacific, Washington. This is a long-term Contract position offering an excellent opportunity for a motivated individual to provide critical support in administrative and billing functions. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational skills, adaptability, and a commitment to excellence.

Responsibilities:

• Administer contracts and oversee monthly billing processes, including subcontractor billing and job cost calculations for materials, labor, and prevailing wage compliance.
• Ensure certified payroll documentation and prevailing wage requirements are accurately processed and maintained.
• Enter and code work hours for jobs by state, tracking labor, materials, purchases, and subcontractor costs for precise billing and reporting.
• Reconcile purchase orders and vendor invoices, ensuring all records are accurate and up-to-date.
• Maintain and organize records related to work orders, job costing, inspections, and billing schedules.
• Utilize Timberline (Sage 300) software to manage job costing, reporting, and billing tasks.
• Provide administrative support across departments and serve as a liaison between field and office teams.
• Prepare monthly job costing reports and generate regular updates for management and the accounting team.
• Handle commercial collections, including customer service calls related to invoices, payment inquiries, and report requests.
• Monitor project workflows, ensuring tasks are completed on schedule and deadlines are consistently met.