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Part-Time Administrative Assistant
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Elite Accounting Seattle PS Inc
Seattle, WA (In Person)
$63,440 Salary, Part-Time
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Job Description
Part-Time Administrative Assistant Elite Accounting Seattle PS Inc Seattle, WA Job Details Part-time $26 - $35 an hour 2 hours ago Qualifications Customer communication Microsoft Outlook Interpersonal skills Administrative experience Attention to detail Law office Full Job Description We are seeking an organized, detail-oriented, and dependable Part-Time Administrative Assistant to support our growing tax and accounting practice. In this role, you will serve as the backbone of our daily operations, ensuring a seamless experience for our clients and providing critical workflow support to our professional staff and Enrolled Agents. The ideal candidate possesses exceptional communication skills, thrives in a deadline-driven environment, and exercises absolute discretion when handling sensitive financial and personal data. Key Responsibilities Client Support & Front Office Operations Act as the primary point of contact; warmly greet clients, answer incoming calls, and manage the general office email queue. Schedule and coordinate client consultations, review appointments, and follow-up meetings. Manage incoming and outgoing mail, courier packages, and physical document drop-offs. Tax Season Workflow & Document Management Assist with client onboarding by distributing intake questionnaires, organizers, and engagement letters. Scan, sort, and digitally assemble physical client tax source documents into our paperless filing system. Securely upload and download sensitive files using our secure client portal. Support the firm's leadership and Office Manager in tracking the status of tax returns to ensure no deadlines are missed. Assist in assembling finalized tax returns and processing Form 8879 (IRS e-file authorizations). General Office Administration Maintain and organize digital and physical client files in strict compliance with firm privacy policies. Monitor and replenish office and kitchen supplies. Process client credit card payments and assist with basic invoice distribution via QuickBooks. Maintain a clean, professional, and welcoming front-office environment.