Administrative Assistant

We are looking for an organized Administrative Assistant to support commercial property management operations across a portfolio of retail, office, and industrial properties in Snoqualmie, Washington. This Long-term Contract position plays a key role in keeping lease records accurate, coordinating communication with tenants and vendors, and helping property managers maintain efficient day-to-day operations. The ideal candidate brings strong administrative skills, attention to detail, and experience working with property management systems such as Yardi in a fast-paced environment.

Responsibilities:

• Maintain and update lease information in Yardi and digital filing systems, ensuring details such as renewals, amendments, rent adjustments, reporting deadlines, and key dates remain accurate and current.
• Draft and organize lease-related documents, including notices, lender paperwork, correspondence, and supporting materials for tenant files.
• Coordinate service requests and vendor activity by issuing work orders, monitoring progress, and following up to help resolve property-related issues promptly.
• Support leasing activity by assisting with space availability materials, renewal processing, and onboarding documentation for incoming tenants.
• Help property managers oversee daily operations for multiple commercial sites, including participating in occasional property visits and inspections as needed.
• Organize due diligence records for property acquisitions or dispositions and ensure documents are transferred, stored, and maintained in a complete and orderly manner.
• Track insurance documentation for properties, assist with renewal preparation, and provide administrative support during claims processing.
• Prepare reports, monitor expenses, assist with budget-related tracking, and provide general administrative support through scheduling, document formatting, proofreading, and data entry.