Administrative Assistant

Administrative Assistant Express Employment - 3.8 Vancouver, WA Job Details Full-time $25 - $30 an hour 12 hours ago Benefits Disability insurance Health insurance Dental insurance 401(k) Vision insurance Life insurance Referral program Paid sick time Qualifications High school diploma or GED Schedule management Collaboration with manufacturing teams Cross-functional communication Quality data entry Full Job Description Located in

Vancouver, WA Salary:

$25-30 DOE Administrative & Shop Coordinator About the Role Our client is looking for a detail-oriented, highly organized Administrative & Shop Coordinator to support their shop operations. This role serves as the connective tissue between the shop, the field, and the office - keeping projects moving through accurate documentation, proactive scheduling support, and clear communication across teams. If you thrive in a fast-paced environment, enjoy juggling multiple priorities, and take pride in getting the details right, this could be a great fit. Responsibilities Administrative & Shop Coordination Create and update Stratus Work Packages as directed by the Superintendent/Manager to accurately track shop progress and delivery to the field. Assist with scheduling, tracking ROS (Release of Steel) dates, and updating project statuses in support of the Superintendent. Process Fabrication Ticket requests and ensure complete information is handed off to the Fab Team for non-modeled items. Document Control & Recordkeeping Manage the internal flow of documents for all NDE (Non-Destructive Examination) testing. Maintain welder certifications and related documentation. Maintain digital and physical filing systems for MTRs, packing slips, and other project records. Maintain document control across various company platforms. Operations Support Monitor the fab shop email inbox for new work releases, ROS date changes, and other critical fabrication information. Requisition fabrication materials for projects as needed, and maintain follow-up on material control logs by project, including backorders. Coordinate shipping and receiving with the fab shop shipping department, job sites, project managers, trucking companies, and suppliers. Team & Administrative Support Support the Shop Superintendent by setting up project files, job setup data, and other tasks as required. Act as a liaison and assist with business arrangements while keeping leadership informed of urgent developments. Disseminate office correspondence, including phone messages, files, and payroll checks. Help maintain office organization, supplies, and inventory. Additional Duties Provide administrative support to ensure timely and accurate completion of tasks. Perform additional tasks and projects as assigned. Qualifications Experience 1-3 years of administrative support experience; construction industry experience preferred. Experience working with office coordination and operations teams. Prior experience with Stratus software preferred. Proficiency in MS Office (Excel, Word, Outlook). High school diploma or equivalent required. Associate's or Bachelor's degree a plus. Required Skills Comfortable in a fast-paced environment managing multiple tasks and projects at once. Skilled at organizing and managing large volumes of files, tasks, schedules, and information. Self-directed and able to work with limited supervision. Energetic, proactive, and eager to prioritize workload and tackle new projects and ideas. High degree of accuracy and attention to detail in data entry. Strong collaboration skills with customers, operations managers, field, and office personnel. Associate Benefits While working for Express, our associates can also become eligible for a variety of benefits: Referral bonuses Medical plan Dental plan Vision/eyewear plan Prescription drug reimbursement Short-term disability Direct deposit Sick pay 401(k) retirement savings plan Life insurance To Apply Apply by sending your resume to #1935

OS Express Office:

Vancouver 2612 Northeast 114th Avenue Suite 2 Vancouver, WA 98684