Site Office Clerk

Company Overview CB&I® is the world's leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects. Overview The Site Office Clerk performs clerical / office duties requiring knowledge of basic office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual locations and may include a combination of answering telephones; opening, sorting, and distributing mail; filing; and basic word processing. Perform all other duties as required. Responsibilities Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person. Compile, copy, sort, and file records of office activities, business transactions, and other activities for the project site. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Compute, record, and proofread data and other information, such as records or reports. Maintain and update filing, mailing, and database systems. Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail. Review files, records, and other documents to obtain information to respond to requests. Local Requirements Assist with site payroll data entry generation Assist site quality department with inspection reports Maintain site safety records Assist with P-Card administration Assist with employee hire-on and termination paperwork and badging Maintain document binders - drawing revisions, basic document control Daily site warehouse visit, deliveries collection Others, as needed Qualifications High School Diploma or equivalent. Minimum 5 years of experience working in an administrative assistant role or other relevant experience Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, scanners, and other office equipment are necessary. Excellent communication skills, both written and verbal. Able to read and comprehend instructions and write correspondence and memos. Strong organizational, multitasking, attention to detail, and interpersonal skills. Able to work well with all levels of internal management and staff as well as clients

Organizational Level :

B2 Reports to: Project Manager Permanent work location: Oak Creek, WI Collaborative contributions to achieving CB&I global HR team goals and initiatives 100% Compliance with Company HR policies and procedures Timely resolution of employee concerns within expectations Skills and Behaviors Works on straightforward tasks using established procedures; work is subject to review Depends on others for instruction, guidance Develops knowledge and skills in basic practices and procedures Applies basic technical skills and knowledge to complete assigned tasks Responds to standard requests from internal Solves routine problems by following defined procedures Manages own time to meet deadlines Works with others as part of a team. Adaptability and Agility to learn and contribute to varying and complex environments Advanced Self-Awareness and Interpersonal skills

Computer Skills:

ability to work efficiently with computers, Microsoft Word, Excel and other applications as needed.

Communication Skills:

Ability to effectively verbally communicate directions from craft supervisors and respond to questions from managers and fellow workers.

Qualifications:

High School Diploma or equivalent. Minimum 5 years of experience working in an administrative assistant role or other relevant experience Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, scanners, and other office equipment are necessary. Excellent communication skills, both written and verbal. Able to read and comprehend instructions and write correspondence and memos. Strong organizational, multitasking, attention to detail, and interpersonal skills. Able to work well with all levels of internal management and staff as well as clients

Organizational Level :

B2 Reports to: Project Manager Permanent work location: Oak Creek, WI Collaborative contributions to achieving CB&I global HR team goals and initiatives 100% Compliance with Company HR policies and procedures Timely resolution of employee concerns within expectations