Job Description
Administrative Assistant Shorewood School District - 3.4 Shorewood, WI Job Details Full-time $21.73 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Retirement plan Qualifications Computer operation Google Workspace Word processing High school diploma or GED Task prioritization Organizational skills Clerical experience Productivity software Office management Full Job Description Applications for this position must be submitted on
WECAN:
Position #261334; https://wecan.waspa.org/Employer/Vacancy/261334 The Shorewood School District is seeking an energetic and community-minded Administrative Assistant to join the Shorewood High School team. The ideal candidate will demonstrate the ability to manage all administrative and operational aspects of the high school office, providing administrative and operational support to the Building Principal, other school leaders, and faculty, to aid in developing and maintaining the highest quality educational programs and services. This is a 10-month (school-year position). ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE
Coordinates all aspects of office operation, including taking messages, answering inquiries and routing calls. Maintains confidential files, for an administrator, associated with personnel communication, departmental functions and students. Monitors employee absences and coordinates substitutes. Provides highly skilled clerical services, including proficiency in computer applications as required by the position, filing, and knowledge of all office machines. Possesses complete knowledge of department and building procedures for providing information and materials needed by the staff and/or community. Compiles and/or assists in preparing a variety of specialized materials such as correspondence, memos, reports, school and District forms, media releases and other communications. Maintains accurate records of cash transactions and other monetary activities. Schedules and maintains a calendar of events, appointments, and activities for immediate supervisors and building use. Purchases and distributes office supplies and materials, and maintains inventories to support office and school functions Maintains building budget including grants. Ensure proper use of resources as outlined by District policies and procedures. Manages cash handling and deposits for the building, ensuring accurate account allocations. Processes checks for vendors and reimbursements Note:
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position. Job description available upon request. KNOWLEDGE, SKILLS & ABILITIES
Must have excellent written, oral and interpersonal communication skills. Must possess sound prioritization, organization and time management skills. Must possess advanced word processing skills and proficiency with Microsoft Office and Google Suite. Must demonstrate excellent customer service skills and work positively, effectively, and ethically with students, parents, community members and District/Village personnel. Must demonstrate strong convictions and support for the District's mission, vision, and goals. Must respect and promote the appreciation of diversity and is culturally responsive to the community, students, parents, and District personnel. Must perform duties with awareness of all District requirements as well as Board and District policies and guidelines. QUALIFICATIONS
High school diploma required; Associates Degree preferred Previous administrative assistant experience preferred, school experience highly desirable. Knowledge of K-12 or similar software applications such as Skyward, Infinite Campus, and Google Suite. PHYSICAL/MENTAL DEMANDS
Ability to sit or stand for prolonged periods, up to six hours in an eight-hour day. Ability to perform light physical work, frequently lifting up to ten pounds without assistance in an indoor setting. Ability to communicate effectively on the telephone and in person to provide information and assistance. Ability to move throughout the building and from building to building. Knowledge of districts adopted, or similar, software applications such as Skyward, Infinite Campus, Microsoft Office and the Google Suite. WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Employees work in a setting typical of a general public school and may occasionally work outside in unfavorable weather conditions. The job is performed under minimal temperature variations. The noise level is moderate with varying levels throughout the day. EQUAL OPPORTUNITY
In accordance with applicable federal, state and/or local law, the Shorewood School District does not discriminate against any District employee or applicant for employment in hiring, promotion, discharge, pay, fringe benefits and other aspects of employment on the basis of age, sex, race, religion, national origin (including limited English proficiency), ancestry, creed, color, pregnancy, marital or parental status, sexual orientation, transgender status (including gender expression, gender identity and gender nonconformity), or physical, mental, emotional or learning disability, citizenship status, arrest or conviction record, military service, use or nonuse of a lawful product off school premises during non-working hours, declining to attend a meeting or participate in any communication about religious or political matters, or any other reason prohibited by state or federal law. As used in this policy, the term discriminate includes harassment on the basis of any of the foregoing factors. Subject to and in accordance with applicable federal, state, and/or local law, reasonable accommodations will be made for qualified individuals with a disability, unless such accommodations would impose an undue hardship to the District. The District accommodates the religious practices of an employee to the extent required by law. If reasonable accommodation is needed to participate in the job application or interview process, please contact Director of Business and Human Resources, Liliana Mendoza, at (414) 961-2853 or Pay:
$21.73 per hour Benefits:
Dental insurance Health insurance Paid time off Retirement plan Vision insurance Work Location:
In person
