Executive Secretary/Accountant II

Openings as of 5/22/2026 force display?

True Openings as of 5/22/2026

Executive Secretary/Accountant II JobID:

64643

Position Type:

Secretarial/Clerical/ Secretary Date Posted:

5/21/2026

Location:

Nicholas County BOE Personnel Date Available:

07/01/2026

Closing Date:

05/29/2026

County:

Nicholas County Schools Salary/Terms :

Standard 261 Day Contract. Monday through Friday 8:00am

• 4:00pm.

Pay Grade H. Salary based on experience and education level per NCBOE salary schedule plus competitive benefits package equal to approximately 35% of direct compensation.

Classification :

Service Reports to :

Assistant Superintendent Evaluation:

Evaluated annually in accordance with WV State Code §18A-2-12, WV State Board Policy 5314 and NCBOE Policy 4220.

FLSA Status :

Non-Exempt Job Summary:

Executive Secretary

• Personnel employed as a secretary to the county school superintendent or as a secretary who is assigned to a position characterized by significant administrative duties. Accountant II
• Personnel employed to maintain accounting records to be responsible for the accounting process associated with billing, budgets, purchasing and related operations.

Qualifications:

Personnel must be or have been classified in Secretary classification, or must pass the state prescribed exam(s) for this position per West Virginia Code §18A-4-8e Criminal background check per WV Code §18-5-15c The ability to perform the job duties and responsibilities of the position as contained in the

Job Description Qualifications:

High School Diploma/GED, WV State Secretary Test, WV State Accountant Test Performance Responsibilities:

Distribute and process new hire paperwork for all positions. Maintain PEIA & American Benefits policies for all employees. Process changes in insurance policies when requested by employees. Create and balance the monthly PEIA spreadsheet. Collect insurance premium payments from employees on a leave of absence. Process COBRA payments for retirees for Dental & Vision coverage. Process retirement paperwork and submit to CPRB and PEIA as necessary. Enroll new hires in Substitute Calling System and assist employees and Principals with issues when they arise. Monitor the Substitute Calling systems and communicate issues with Principals and school secretaries. Report new hires to the state monthly. Navigate Frontline (Hiring & Recruiting) and assist applicants in applying for positions. Schedule and conduct service personnel competency testing. Maintain Service Personnel Seniority Lists for both regular and substitute employees. Post service seniority lists the board website and distributes to Principals and schools as required by WV Code. Assist with the Certified List of Personnel annually. Respond quickly and efficiently to all situations, student, employee, and visitors. Promptly answer all calls and direct to appropriate personnel and or take a message and make sure appropriate information is shared with necessary staff. Screen calls to be directed to departments or sent back to the school level for assistance. Maintain Confidentiality in all situations. Maintain employee files and records. Check and maintain the answering machine daily, forward necessary calls and take care of messages. Cover phone duty as necessary. Establish good public and employee relations. Maintain professional work habits. Maintain and upgrade his/her professional skills. Develop and maintain a safe work environment at all times. Be proficient with Office 365, email, TEAMS, and the website functions. Performs duties efficiently and productively. Perform all other assignments related to the job as assigned by the Assistant Superintendent or Superintendent.

Physical Demands :

The physical demands described are representative of those that must be met by and employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, pull, push, grasp, talk, hear, see, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least fifty (50) pounds of materials, children, etc. May require lifting of up to 100 lbs. vertically Specific vision abilities required by this job include close vision such as to read handwritten or typed material and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud (60 â€" 90 dB). The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the superintendent or his/her designee Revised May 19, 2026 Email To A Friend Print Version Postings current as of 5/22/2026 1:02:58 AM CST. Powered by Aspex Solutions

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