Office Support Specialist I - 2026-00707

GENERAL DESCRIPTION

The Wyoming Department of Corrections (WDOC) is now seeking a candidate for a full-time, 40 hours per week, Office Support Specialist in our Laramie Field Service! This position performs various routine & detailed clerical & administrative functions to further the overall office operations of the Probation and Parole Offices. The Field Services Division of the Department of Corrections conducts pre-sentence investigations and supervision of adult probationers and parolees in a community setting. This position also necessitates consistent, professional interaction with staff, offenders, victims, the public, the judicial system, law enforcement, local organizations, and public/private service providers. Working for the State of Wyoming offers more than a paycheck.

Our total compensation package includes:

Comprehensive health, dental, and vision insurance Paid vacation, sick leave, FMLA and holidays Retirement

• Pension and 457B plans that help you build a secure future Flexible schedules and work-life balance options Meaningful work that makes a difference for Wyoming communities and

MUCH MORE

! Click here for detailed information , or you can watch this short video to learn about our benefit package! Want to see the full value of your compensation beyond salary? Explore our

Total Compensation Calculator:

https://compensationcalculator.wyo.gov

Human Resource Contact:

Anna Krier hrhelp-cofs@wyo.gov or 307-777-6404 ESSENTIAL

FUNCTIONS

The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level. Acts as a specialist in assigned program area, performing the most complex technical duties, which may include legal secretary responsibilities. Performs, leads, or supervises a wide variety of moderate to complex program and operational support duties. Serves as subject matter expert. Applies knowledge of programmatic and administrative requirements. Resolves problems and makes recommendations for improvements. Performs specialized tasks and coordinates general office functions such as budget, legal work, administrative, property management, travel arrangements, procurement, personnel, information systems, or fiscal duties, and provides training to staff. Conducts research, troubleshoots office systems or procedures for efficiency and accuracy; collects, organizes and details in writing the required documentation in answering queries. Coordinates and/or acts as a liaison between the agency or work unit and other agencies. Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing. Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports. Assists in budget development, analysis, interpretation, and recommendation, including handling deposits and monetary transactions, and/or performing audit functions. Accurately maintains agency files and records; inputs data into databases. Prepares reports; verifies computer systems, databases, and coded data for accuracy. Responds verbally and/or in writing to requests for information. Screens and corrects documents for procedural compliance; evaluates information for accuracy. Provides customer service to customers, clients, and staff, and acts as a resource and explains rules and procedures to co-workers, customers, and/or clients. Responsible for inventory assets. Performs administrative duties requiring considerable judgment, which may involve fiscal, human resources, or other specific program areas. Resolves some light computer issues/concerns. Greets, screens visitors, and interviews customers/clients to evaluate and determine needs. Refers customers to appropriate supportive service agencies. Tracks information. Maintains and reviews case files to determine actions to be taken. Evaluates information for accuracy. Assures procurement process is managed appropriately and according to established procedures. Involves some processing/interpreting of legal documents.

PREFERENCES

Preference may be given to those with at least two years of work experience in an office environment. Preference may be given to those with prior criminal justice exposure.

KNOWLEDGE

Knowledge of applicable federal, state, and local laws, codes, regulations, and policies, technical processe,s and procedures related to the department. Knowledge of the principles and procedures of financial record keeping and reporting, basic accounts payable and purchasing. Knowledge of the principles and practices of employee supervision, training, and evaluation. Knowledge of techniques for providing a high level of customer service.

MINIMUM QUALIFICATIONS

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an

Office Assistant II Certificates, Licenses, Registrations:

None OR Education:

Associate's Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant

II PHYSICAL WORKING CONDITIONS

Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.

NOTES:

FLSA:

Non-Exempt The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications. The Wyoming Department of Corrections is a Drug-Free Workplace. All staff members are subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco-Free Workplace. It prohibits the taking, carrying, possessing, or introducing smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds. The Wyoming Department of Corrections complies with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage, harassment, and the elimination of prison rape. Successful Applicants for employment must pass a background/reference check and drug test before appointment. WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment. WDOC Field Services utilizes Reflex Protect (Presidia Gel (SC)) as a force alternative. All employees will be properly trained for the use and carrying of Reflex Protect, including exposure during training. WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement, and 457 deferred compensation program, longevity pay, and opportunities for advancement. Candidate must complete the defensive tactics skills

KRAV-MAGA. 080

• Department of Corrections
• Field Services
• Offender Management Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL:

http://agency.governmentjobs.com/wyoming/default.cfm The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class Specifications are subject to change, please refer to the

A & I HRD

Website to ensure that you have the most recent version.