Administrative Assistant

Scope:

Provide administrative support to managers of the company through tasks related to organization and communication. Performs all duties in a safe and legal manner, being responsible for yourself and the employees around you. Organize and schedule meetings and appointments. Prepare correspondence memos, letters, faxes and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Order office supplies and maintain adequate inventory supply levels. Provide general support to visitors and their annual orientation training. Generate PO's for managers as requested. Generate daily delivery tickets for outgoing deliveries. Assist HR department with new hire orientation training. Process accounts payable in a timely manner. Run plant errands to post office and office supply stores. Coordinates and maintains records for office staff space, phones, company credit cards and office keys. Prepare and distribute order documentation. Responsible for incoming and outgoing office shipments. Responsible for maintaining DSMT's if applicable. Process raw material receipts and invoices. Responsible for processing driver and plant payroll if applicable. Responsible for vacation calendar and attendance calendar if applicable. Responsible for maintaining DOT files if applicable. Check return delivery tickets for accuracy and post into AX system. Performs other duties as deemed necessary by the company. High School Diploma (or equivalent) Proven administrative experience Excellent time management skills and ability to multi-task and prioritize work Attention to detail Excellent written and verbal skills Proficiency in MS Office