Office Technician- Temporary

The City of Salinas is accepting applications to fill various temporary clerical positions throughout the City. The length of assignment is dependent upon business needs. Temporary employees may not exceed a maximum of 25 hours per week and 1,000 hours per fiscal year (from July 1 - June 30) . Candidates may be hired under a different classification based on experience and qualifications listed on the employment application. This recruitment is open until filled and may close at any time. The ideal candidates will demonstrate and promote the city's core values: accountability, collaboration, trust, innovation, and service excellence.

Definition:

To perform a variety of responsible, confidential and complex clerical work, payroll, accounting, and administrative duties.

Distinguishing Characteristics:

This is an intermediate level clerical class and is distinguished by the ability to perform the full range of duties with only infrequent instruction or assistance.

Supervision Received and Exercised:

Receives general supervision from department director and/or other departmental staff. Type, proofread, and process a variety of documents, including letters, memos, agendas, reports, statistical charts and forms. Prepare, process and maintain all departmental personnel and payroll records for departmental staff. Prepare and process personnel actions, hiring requisitions, performance reviews, performance agreements, purchase orders, purchase releases, workers compensation forms for injuries sustained on duty. Process leave request forms for vacation, annual leave, sick leave, industrial leave, worker's compensation, compensatory time, flexible benefit, or other payroll related forms. Receive, sort and distribute payroll checks. Prepare, maintain, and process uniform allowance list, leave balance reports or other related lists or rosters. May order, issue and maintain departmental supplies, equipment and uniforms; maintain inventory controls. Prepare, coordinate, and process departmental billing requests, purchasing related documents and other accounting documents. Act as a receptionist; answer the telephone and serve the public and staff in a courteous and professional manner. Respond to inquiries as it relates to payroll, leave time, over time, compensatory time, workers compensation, or other payroll related questions. Research and compile information and data for statistical, financial reports, and special projects. Check records and forms for accuracy and completeness; sort and file documents and records; maintain various filing systems. Accept and account for monies from fees. Assist department director and/or departmental staff in preparing budget reports. Recommend changes and assist in the development of office and departmental procedures. Prepare travel authorization forms; inform departmental staff on amounts allowable for meals, mileage, registration and lodging. Refer to City policies rules and regulations to respond and refer inquiries as appropriate. Promote and maintain safety in the work place. Perform other related duties as assigned.

Knowledge of:

Principles and practices of clerical, payroll, and administrative procedures. Modern office methods and equipment. Clerical and financial record keeping principles and procedures. English usage, spelling, grammar and punctuation. Business arithmetic. Computerized spreadsheet programs and/or Excel.

Ability to:

Make accurate mathematical computations. Operate standard office equipment such as typewriters, computers, copiers, calculators and word processing equipment. Process detailed paperwork in accordance with specific policies and procedures. Establish and maintain effective working relationships with City officials and staff, outside agencies, and the public. Deal tactfully and courteously with the public and other employees. Communicate clearly and concisely, both orally and writing. Understand, apply and explain a variety of organizational, departmental and administrative policies, procedures and related information. Compile, maintain and monitor complex records, and information. Work independently in the absence of supervision and work under pressure to meet deadlines. Maintain confidential data and information. Skills to : Type at a speed of 40 words per minute. Applicants must provide proof of a valid typing certificate within the last twelve months demonstrating a typing speed of 40 net words per minute at the time of application or submit to the Human Resources Department before the closing deadline. (If required)

Education:

Completion of high school (If required for selected assignment)

Experience:

Two years of increasingly responsible experience in any of the following areas: Clerical or administrative Payroll, payroll entry, time-card review experience Workers' Compensation Finance, budget or accounting Candidates may be hired under a different classification based on experience and qualifications listed on the employment application.

Physical Demands and Working Conditions:

Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions. Employee must complete SB 1343 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. For questions, please contact Isabel Yzquierdo, Human Resources Technician, at (831) 758-7232 or isabel.yzquierdo@salinas.gov