Office Clerk

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Guirola & Associates Job Duties:

Perform routine office clerical functions using basic computer systems (e.g., Microsoft Office suite, email clients like Outlook, and standard filing/database software such as QuickBooks or Excel) to enter data, process information, and support administrative workflows in the engineering consulting industry

Research and Processes:

Review files and records to locate information; sort and verify data entry for accuracy; communicate with clients/employees via email or phone to answer inquiries and schedule appointments.

Equipment and Systems:

Operate personal computers, printers, scanners, photocopiers, and fax machines; use word processing (e.g., Word for typing letters/forms), spreadsheets (e.g., Excel for basic bookkeeping/inventories), and simple databases for maintaining filing/inventory systems.

Projects and Products:

Prepare and mail invoices/contracts; compile records of business transactions (e.g., expense reports for projects); update client contact lists and calendars; no programming or software development involved duties limited to data entry, basic processing, and routine troubleshooting (e.g., restarting software or clearing printer jams).

Areas, Fields, and Industries:

Administrative support in engineering consulting; fields include general office procedures and clerical operations; handling tasks for construction/public works clients such as filing project documents and managing office supplies