Mail Services Coordinator

Mail Services Coordinator
Job ID
134583
Job Type
Contract
Industry
Manufacturing
Pay Rate
$23 - $26 an hour
Location
Redwood City, California, United States Talascend is currently seeking a Mail Services Coordinator for a contract opportunity with our client in Redwood City, California. Overview The mail services coordinator manages comprehensive mail operations and document production services for a multi-building corporate campus. The role involves overseeing daily mail distribution, operating advanced reprographic equipment, and coordinating with multiple departments to ensure seamless communication and document delivery across the organization. Responsibilities Process incoming mail, packages, and interdepartmental correspondence with accuracy and timeliness
Coordinate mail collection and distribution across multiple building locations using established routing systems
Operate digital printing systems, wide-format plotters, and finishing equipment for document production
Manage executive mail services including confidential correspondence and priority delivery requirements
Process international mailings and coordinate with customs requirements for overseas correspondence
Maintain detailed tracking systems for registered mail, certified deliveries, and package logistics
Analyze mail and printing costs to identify efficiency opportunities and cost-reduction initiatives
Perform mailroom inspections and inventory supplies
Proactively develop and maintain client relationships and provide exceptional service based on client feedback
Identify opportunities for improved operational standards to enhance process and cost efficiencies Qualifications At least one year of experience in related skills applicable to corporate mailroom operations
Ability to lift a minimum of 50 lbs, bend, and move safely to perform job tasks
Knowledge of current postal codes, procedures, and regulations
Proficiency in a range of information technology tools and platforms
Attention to detail for handling sensitive mail and proper routing
Good communication, organization, and problem-solving skills
Ability to work independently with minimal supervision
Self-motivated, confident, energetic, and flexible We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary. Drug Screen may be required.