Receptionist/Administrative Assistant

Job Summary We are currently looking for a motivated, hard-working, and experienced Receptionist/Administrative Assistant to join our firm. This position requires computer, organizational and people skills. Must be able to learn quickly and integrate into a close, small-firm environment.

Job duties include:

Managing the front desk, greeting clients and visitors, and directing them to conference rooms as needed; Answering phone calls, directing callers appropriately on a multi-line phone system, taking messages, and scheduling appointments; Managing incoming and outgoing mail, including professional letter drafting; Processing incoming and outgoing payments, and providing receipts; Managing a physical and electronic legal filing system; Maintaining documents for client signatures, and notarizing documents; and Filing documents in the local probate court, and occasionally running documents to other offices.

Skills needed:

Demonstrated understanding of legal correspondence and law office management procedures; Proven experience in office administration, including managing complex filing systems in a well-organized manner; Proficiency in Microsoft Office (Word, Excel, Outlook), and basic computer literacy; Familiarity with multi-line phone systems and excellent phone etiquette skills; Experience handling substantial outgoing mailings, such as in collections or court filings; and Ability to learn quickly.

Pay:

$13.00 - $17.00 per hour

Benefits:

401(k) 401(k) matching Paid time off

Work Location:

In person