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Receptionist/Administrative Assistant
Job
HAGAMOSLO. ORG
Fort Smith, AR (In Person)
$33,280 Salary, Full-Time
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Job Description
Job Overview We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing excellent customer service, and supporting administrative functions. The ideal candidate will be proficient in office management, possess strong communication skills, and have experience with various office software and systems. Bilingual abilities are a plus to effectively serve diverse clients and staff. This position offers an engaging work environment where organizational skills and attention to detail are highly valued. Duties Greet visitors and clients at the front desk with professionalism and courtesy Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools Perform data entry, maintain accurate filing systems, and handle document proofreading Utilize QuickBooks for basic bookkeeping tasks and invoicing Provide customer support via phone, email, or in person, ensuring excellent service standards Assist with office management tasks such as supply ordering and facility coordination Support medical or dental reception duties if applicable, including patient check-in/out and insurance verification Handle clerical duties such as typing correspondence, managing emails, and organizing files efficiently Maintain confidentiality of sensitive information while adhering to organizational policies Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Strong computer literacy with experience in data entry and office management software like QuickBooks Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Exceptional phone etiquette with experience managing multi-line phone systems Bilingual communication skills are preferred to serve a diverse clientele more effectively Prior office experience or administrative experience is highly desirable Strong customer service orientation with the ability to handle inquiries professionally and courteously Attention to detail for proofreading documents and managing schedules accurately Effective time management skills to prioritize tasks efficiently Personal assistant or medical/dental receptionist experience is a plus but not required This role requires a proactive individual who can adapt quickly, communicate clearly, and support the overall efficiency of our office operations.