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Receptionist
Job
Robert Half
Anaheim, CA (In Person)
Full-Time
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42
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Job Description
We are looking for an experienced and dependable Receptionist to serve as the first point of contact for our office. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while keeping daily front office operations running smoothly. The role combines visitor support, phone coverage, scheduling coordination, and administrative assistance in a detail-oriented office setting.
Responsibilities:
- Welcome guests, employees, and vendors with a courteous and attentive approach while ensuring a positive front office experience.
- Oversee daily reception area operations by keeping the front desk neat, organized, and ready to support incoming visitors and calls.
- Answer and route incoming calls through a multi-line phone system, taking accurate messages and directing inquiries to the appropriate contacts.
- Receive incoming mail, packages, and deliveries, then sort and distribute items promptly to the correct departments or individuals.
- Coordinate meeting logistics by scheduling appointments and helping manage conference room availability and readiness.
- Provide general administrative support through tasks such as data entry, document filing, scanning, copying, and record organization.
- Monitor office supply inventory and arrange replenishment orders to help maintain uninterrupted daily operations.
- Respond to questions from clients, staff, and external partners in a timely manner while following established visitor and office security procedures.