Front Desk Coordinator

Description We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing front-office activity, and providing responsive administrative support. The successful candidate will serve as a key point of contact for visitors, callers, and internal team members while keeping information organized and workflows running smoothly.

Responsibilities:

• Welcome guests and employees in a detail-oriented manner, manage the reception area, and ensure a positive first impression for everyone entering the office.
• Operate a multi-line phone system, direct incoming calls efficiently, and relay messages accurately to the appropriate contacts.
• Coordinate front-desk coverage and assist with concierge-style support, including answering questions and helping visitors navigate the office.
• Perform data entry tasks with accuracy and maintain organized digital and physical filing systems for easy document retrieval.
• Support administrative activities such as scheduling, preparing routine correspondence, and assisting with general office coordination.
• Use Microsoft Outlook to manage calendars, email communication, and meeting logistics for the team as needed.
• Prepare and update spreadsheets, documents, and reports using Microsoft Excel and Microsoft Word.
• Monitor office flow throughout the day and communicate effectively with internal departments to address front-office needs promptly. Requirements
• Previous experience in a front desk, reception, or administrative support role.
• Ability to manage a multi-line phone system while maintaining a courteous and attentive demeanor.
• Strong customer service and interpersonal skills with the ability to interact confidently with visitors and staff.
• Proficiency in Microsoft Word, Excel, and Outlook for day-to-day office tasks.
• Accurate data entry skills and a high level of attention to detail.
• Strong organizational skills with the ability to maintain orderly files and prioritize multiple tasks.
• Reliable communication skills and the ability to work effectively in a fast-paced office environment.

TalentMatch® ­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .