Front Desk Coordinator

We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing front-office activity, and providing responsive administrative support. The successful candidate will serve as a key point of contact for visitors, callers, and internal team members while keeping information organized and workflows running smoothly.

Responsibilities:

• Welcome guests and employees in a detail-oriented manner, manage the reception area, and ensure a positive first impression for everyone entering the office.
• Operate a multi-line phone system, direct incoming calls efficiently, and relay messages accurately to the appropriate contacts.
• Coordinate front-desk coverage and assist with concierge-style support, including answering questions and helping visitors navigate the office.
• Perform data entry tasks with accuracy and maintain organized digital and physical filing systems for easy document retrieval.
• Support administrative activities such as scheduling, preparing routine correspondence, and assisting with general office coordination.
• Use Microsoft Outlook to manage calendars, email communication, and meeting logistics for the team as needed.
• Prepare and update spreadsheets, documents, and reports using Microsoft Excel and Microsoft Word.
• Monitor office flow throughout the day and communicate effectively with internal departments to address front-office needs promptly.