Receptionist

Description We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace.

Responsibilities:

• Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations.
• Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff.
• Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments.
• Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track.
• Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned.
• Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets.
• Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records.
• Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions.
• Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required. Requirements
• Previous experience in a receptionist, administrative, or office support role in a detail-focused environment.
• Ability to manage front-desk responsibilities while handling multiple administrative tasks with strong attention to detail.
• Strong written and verbal communication skills, with a customer-focused and detail-focused approach.
• Proficiency with common office tools and the ability to work with tracking systems and administrative software.
• Experience supporting scheduling, meeting coordination, and onboarding activities.
• Familiarity with conference room coordination and general facilities-related support.
• Exposure to systems such as CMMS, computerized maintenance management platforms, or Kronos timekeeping tools is preferred.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .