Receptionist/Administrative Assistant

Part-Time Administrative Assistant /

Secretary Company:

JJ'S Refrigeration Position Type:

Part-Time Schedule:

Flexible Hours (20-36 hours per week, depending on workload) About Us JJ'S Refrigeration is a growing commercial refrigeration and HVAC company specializing in service, maintenance, repair, and installation. We are seeking a reliable, organized, and detail-oriented Part-Time Administrative Assistant/Secretary to support our daily office operations and help provide exceptional customer service. Job ResponsibilitiesDispatching & Scheduling Answer incoming phone calls and emails professionally. Schedule and dispatch service technicians to customer locations. Coordinate service calls and communicate scheduling updates to customers and technicians. Maintain daily service calendars and appointment schedules. Invoicing & Administrative Duties Prepare, review, and send customer invoices. Track accounts receivable and follow up on outstanding payments. Organize and maintain customer records, service reports, and company files. Assist with preparing estimates, proposals, and work orders. Process purchase orders and vendor invoices as needed. Data Entry & Office Support Accurately enter customer, service, and billing information into company systems. Maintain spreadsheets and reports using Microsoft Excel. Assist management with administrative projects and office organization. Perform general clerical duties including filing, scanning, copying, and document preparation. Qualifications Previous experience in an administrative, secretary, office assistant, dispatcher, or customer service role preferred. Strong computer skills and proficiency in: Microsoft Excel Microsoft Word Microsoft Outlook Microsoft Office Suite Experience with invoicing and dispatching is highly preferred. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Ability to work independently and manage priorities effectively. Professional attitude and strong attention to detail. Preferred Qualifications Experience in the HVAC, refrigeration, construction, or service industry. Familiarity with QuickBooks or similar accounting software. Bilingual (English/Spanish) is a plus. Compensation Competitive hourly pay based on experience. Opportunity for growth within the company. Flexible work schedule. How to Apply Please submit your resume and any relevant work experience. We are looking for a dependable team member who is motivated, organized, and committed to helping JJ'S Refrigeration provide outstanding service to our customers.

Pay:

$17.00 - $25.00 per hour

Benefits:

Paid time off

Work Location:

In person