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Front Desk Coordinator
Job
Robert Half
Pleasanton, CA (In Person)
Full-Time
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Job Description
We are looking for a short-term Front Desk Coordinator to support office operations in Pleasanton, California. This contract position is ideal for someone who enjoys creating a welcoming environment, managing front desk activity, and providing dependable administrative support. The person in this role will serve as a key point of contact for visitors and callers while helping the office stay organized and responsive.
Front Desk Coordinator Responsibilities:
- Welcome visitors, direct them appropriately, and maintain a detail-oriented front desk presence throughout the day.
- Manage a multi-line phone system by answering incoming calls, routing inquiries, and taking accurate messages when needed.
- Handle incoming and outgoing mail, receive deliveries, and coordinate package distribution in a timely manner.
- Prepare written communications, complete basic document formatting, and assist with copying and general clerical tasks.
- Enter and update information accurately in office records and internal files.
- Organize physical and digital documents to support efficient retrieval and day-to-day operations.
- Provide administrative assistance to management and respond to additional office support needs as they arise.