Administrative Receptionist

Administrative Receptionist Don Bosco Technical Institute - 4.1 Rosemead, CA Job Details Full-time $22 - $25 an hour 3 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance Life insurance Qualifications Computer operation Operating systems Word processing Writing skills Typing Full Job Description The Administrative Receptionist is responsible for answering calls into the school's main phone number and greeting all visitors to the campus. As the first point of contact for guests, this is an important role in making visitors comfortable and setting the tone for what people can expect when visiting the campus for the first time. Maintaining accurate student attendance records and processing tardies, early dismissal and verifying absences are part of the primary responsibilities for this position. There are also multiple ancillary duties that are assigned to the Receptionist on an as needed basis. These include the health office,

Admissions Department, Finance Office, Principal and Assistant Principal Duties and Responsibilities:

Primary:

Answering the school's primary phone number. Recording and redirecting messages left on this number. Maintaining the greeting(s) used for the school's primary voicemail. Greeting all visitors to the campus. Notifying faculty/staff members of guest arrivals. Issuing appropriate lanyards, badges, and/or ID certificates. Maintaining the school's visitor check-in system (VisitU).

Maintain:

Main conference room use calendar. School's Carpool Directory and update as needed. Staff & faculty directory and update as needed. Mailroom box assignments and labels, and place USPS mail daily into mailboxes. Information on School Marquee, as needed. Assist other areas as needed.

Attendance:

Pick up messages from Attendance Line Read Attendance emails Enter daily tardy slips in

FACTS-SIS

Give students Off Campus Permits Enter Pre Planned Absences Enter early dismissals in FACTS Enter absences in FACTS Enter all early dismissals for sports in FACTS Call parents for absent students with no call or email Enter attendance for

Substitutes Skills:

Able to operate a variety of office equipment, including photocopier, fax and personal computer. Should be able to type approximately 40 w.p.m. and be comfortable with current PC operating systems, and possess an Intermediate knowledge of word processing and spreadsheet software. Ability to work with confidential information.

Personal Characteristics :

Must have excellent oral and written communication skills. Exceptional customer service skills Able to work in a fast-paced environment with multiple priorities Able to communicate effectively with youth and adults. Bilingual speaking preferred

Job Type:

Full-time Pay:

$22.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person