Receptionist/Administrative Assistant

Position:

Receptionist / Administrative Assistant We are looking to fill this position immediately, so candidates must be available to begin employment immediately.

Salary:

$25-$28 per hour

DOE Benefits:

• Cellphone Allowance
• Health Insurance
• 401k
• Paid Holidays

Paid Time Off Hours:

Full-Time Monday to Friday, 8:30 AM to 5:00 PM We are a busy civil litigation firm looking for a Receptionist / Administrative Assistant to join our team. This position will primarily involve handling phone communications, processing incoming documents, and assisting with general administrative tasks as needed. Because much of our communication takes place by phone and email, we are looking for someone who is friendly, organized, professional, and comfortable communicating with a variety of people throughout the day. This person will regularly interact with clients, opposing counsel, vendors, experts, and members of our team, so strong communication skills and a positive attitude are important. We are looking for someone who takes pride in staying organized, follows through on tasks, and helps keep things moving efficiently. Requirements

• 1-2 years of experience in a receptionist, administrative assistant or similar role required
• Prior experience in a law firm setting strongly preferred
• Experience handling a high volume of incoming and outgoing calls
• Strong phone presence and ability to communicate confidently and professionally
• Friendly and personable with the ability to build rapport while maintaining professionalism
• Strong written and verbal communication skills
• Ability to communicate in a clear, calm, and professional manner
• Strong organizational skills and attention to detail
• Ability to prioritize and manage multiple tasks efficiently
• Positive, professional, and team-oriented attitude
• Proficiency in Google Workspace and Microsoft Office (Word and Excel) preferred
• Experience with Clio or similar case management software is a plus but not required Core Responsibilities
• Serve as the primary point of contact for incoming phone calls and direct calls appropriately
• Communicate professionally with clients, opposing counsel, vendors, experts, and team members
• Process, organize, upload, and route incoming documents within firm systems
• Maintain organized electronic files and assist with keeping records accurate and up to date
• Track and follow through on assigned tasks to ensure matters are properly routed and completed
• Support attorneys and staff with administrative tasks as needed
• Assist with scheduling and general office operations
• Help ensure information is documented accurately and communicated internally What We Expect
• Reliable, organized, and responsive in completing assigned tasks
• Strong attention to detail and ability to stay organized while handling a high volume of work
• Comfortable spending a significant portion of the day on the phone and communicating through email
• Ability to multitask and adapt to changing priorities throughout the day
• Positive, team-oriented mindset and willingness to assist where needed
• Professional, friendly, and consistent communication with everyone interacting with the firm This opportunity is ideal for someone who enjoys working with people, staying organized, and being an important part of keeping a busy office running smoothly.

Pay:

$25.00 - $28.00 per hour

Benefits:

401(k) Health insurance Paid time off Retirement plan Application Question(s): Can you start immediately?

Location:

Sacramento, CA 95834 (Required)

Work Location:

In person