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Front Desk Coordinator
Job
Robert Half
Santa Monica, CA (In Person)
Full-Time
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Job Description
We are looking for an experienced and dependable Front Desk Coordinator / Executive Assistant to support a fast-paced dermatology practice in California. This opportunity is ideal for someone who enjoys creating a positive patient experience while keeping daily front office operations organized and efficient. In this role, you will balance reception responsibilities with schedule coordination and administrative support for the physician. The position calls for strong communication, sound judgment, and the ability to manage shifting priorities with professionalism.
Key Responsibilities:
- Welcome patients, guests, and callers courteously while creating an organized and reassuring front office experience.
- Maintain and update patient information in electronic medical record systems with a high degree of accuracy and confidentiality.
- Receive payments, collect co-pays, and follow established office procedures to complete front-desk financial transactions correctly.
- Keep the reception area neat, presentable, and supplied so the office remains ready for daily patient flow.
- Oversee the physician's calendar by arranging appointments, coordinating meetings, and helping ensure time is allocated effectively.
- Work closely with office leadership to resolve scheduling issues and reduce conflicts across the daily agenda.
- Arrange business travel for the physician, including airfare, lodging, ground transportation, and detailed itineraries.
- Respond quickly to appointment changes, travel updates, and other time-sensitive administrative needs as they arise.