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Receptionist
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Robert Half
Santa Monica, CA (In Person)
Full-Time
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Job Description
Description We are looking for a proactive and detail-oriented Receptionist to support daily office operations in Santa Monica, California. This contract opportunity is ideal for someone who enjoys balancing front-desk responsibilities, administrative coordination, and hands-on support across a fast-paced creative workplace. The position offers broad exposure to office management and music-related administrative functions while working closely with experienced professionals in a collaborative environment. The role is onsite M-F, hours are 9:00am - 5:30pm.
Responsibilities:
- Welcome visitors and manage front-desk activity while handling incoming mail, sorting deliveries, and routing important documents to the appropriate team members.
- Coordinate travel and logistics, including arranging flights, hotels, dining reservations, and other scheduling needs for staff and business activities.
- Prepare meetings from start to finish by organizing calendars, setting up conference spaces, arranging virtual and in-person sessions, and ensuring refreshments or materials are ready in advance.
- Provide day-to-day administrative support such as scanning, copying, filing, and assisting staff with general office tasks as needed.
- Oversee office operations by maintaining supplies, monitoring workplace upkeep, and partnering with building or service vendors to keep the environment running smoothly.
- Work with internal technology support to address equipment issues, employee access needs, and other office-related technical concerns.
- Track routine administrative records, including expense reporting, contract staff time approval, and employee time-off calendars, while helping communicate key scheduling updates to the team.
- Plan and support company gatherings, client-facing events, and internal team functions, while also assisting with occasional content coordination for social and promotional needs.
- Help manage synchronization-related administrative requests by monitoring shared inboxes, directing inquiries, updating music library information, and preparing asset details such as metadata, playlists, and rights information. Requirements
- Strong organizational skills with the ability to manage multiple priorities and shifting requests throughout the day.
- Experience with calendar coordination, meeting logistics, or travel booking in an administrative, receptionist, or office support capacity.
- Clear written and verbal communication skills and a detail-oriented approach when interacting with staff, guests, and external contacts.
- Comfortable handling routine office tasks, maintaining accurate records, and following through on time-sensitive details.
- Proficiency with standard office technology and willingness to troubleshoot or coordinate support for basic workplace systems and equipment.
- Ability to work independently while also collaborating effectively with cross-functional teams.
- Interest in entertainment, publishing, or music-related administration is helpful, especially for candidates curious about synchronization and rights support.
- Entry-level candidates are welcome; 0+ years of experience will be considered.