Administrative Assistant/Receptionist

Provides administrative and program support for the Director of Faith Formation, Youth Minister and parish catechetical program as a whole. Welcomes callers and visitors to the parish office. Essential Functions

• Faith Formation Duties:

  Provide administrative assistance to the Faith Formation (Grades Pre K
• 6) and Youth Ministry (Grades 7
• 12) programs Maintain & update parish database as needed, particularly for Faith Formation families Prepare annual online registration process including: cover letter, registration form, class descriptions and fee schedule, and communicate to families & parish Process registrations and enter information in computer database including: class assignment, sacramental information, maintain student records, billing/paymentinformation, Support DFF including: prepare Sacramental Certificates/Envelopes, send mass emails, create forms (Baptismal Information, Confirmation Folders, Prayers, Schedules, Welcome packets for grades 7-8, programs for Sacraments), enter faith formation classes/events on parish database and generate class lists Create e-newsletter for enrolled students/families of important dates, events, reminders and weather-related cancellations Assist in communication between the parish and parents of faith formation students, via phone, traditional mail, email, and social media Assist with the technology needed for faith formation sessions.

(Videos, Roku, Google Classroom, etc.) Parish Duties Greet the public both in person and on the telephone. Handle walk-in requests Perform general office duties including answering multi-line telephone system, transferring calls to appropriate personnel, sorting/distributing mail, opening and answering parish mail & email, and filing of daily paperwork. Provide administrative assistance to the pastor Assist in various parish communications Provide Sponsor Certificates as requested Assist with and/or produce weekly bulletin for parish distribution using Canva Enter information in sacramental records. Other duties as assigned Skills, Knowledge and/or Abilities Knowledge and understanding of the Catholic Church and its mission Ability to honor and maintain confidentiality Strong organizational skills Self-motivated, desire to learn new skills Excellent interpersonal communication skills Possess facility in Microsoft Word, Excel, PowerPoint, Canva, and databases Proficient in use of the Internet, Facebook, Social Media, Presentation Technology Good record keeping skills Good facilitation skills Positive, polite and friendly telephone etiquette Ability to present oneself professionally Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record-keeping systems Ability to compose correspondence, minutes and/or reports Ability to represent the parish to those who call, write or visit Ability to adapt to small office setting Ability to adapt to changes in routine or schedule

Educational Requirements:

High School Diploma or equivalent required Bachelor's Degree or some college preferred Experience in office setting

Physical Requirements/Environmental Conditions:

Requires prolonged standing, walking and/or sitting Require physical exertion to manually, move, lift, carry, pull or push objects or materials up to 25 pounds May require speaking to groups of adults and/or children on a regular basis May require occasional stooping, bending and reaching Will work in an office setting with office machines

Working Environment:

Occasional evening and/or weekend hours may be required