Front Desk Receptionist/Administrative Assistant

Boca Prep International School is seeking a Front Desk Receptionist/Administrative Assistant to join our team. The ideal candidate should be someone with a strong attention to detail and a multifaceted skill set who enjoys working in schools, while promoting the development of young people to contribute proactively to the ongoing work towards a better world. Founded in 1997, Boca Prep has been providing a student-centered, college-preparatory, International Baccalaureate (IB) education for students in preschool through 12th grade as an independent school. The school was IB authorized in 2009 and became an IB World School in 2016, offering all three programs of the International Baccalaureate, as well as extra-curricular activities, community service, performance programs, and the performing arts that are all emphasized alongside the highest expectations for academic engagement and attainment. With over 50 countries represented in our student body, Boca Prep has developed its own community with an international perspective. With small class sizes and an experienced and caring faculty, we help develop students to become lifelong learners and global citizens. Boca Prep is an International Education Systems (IES) school. Students and faculty from IES schools are members of a worldwide network of international schools that work together, share expertise, and offer cultural and linguistic exchanges. IES schools focus on the individual student through small classes, mentoring, and a system of personalized learning. IES schools stress internationalism, whether through IB programmes or national programmes that include an emphasis on internationalism, privilege language learning as a key skill in a globalized world, promote academic rigor, stress the development of character, self-discipline, and learning how to learn, and are flexible about the distinctive needs of the different societies and communities which they serve. Receptionist The Receptionist is the front line of the school and must be skilled in communication by remaining positive, friendly, and helpful. He/she is primarily responsible for answering phones and greeting visitors.

• Answers and directs phone calls.
• Welcomes and signs in visitors when necessary
• Maintains confidentiality
• Updates staff mail/phone directories/personal contact list
• Keeps track of changing staff and student schedules
• Actively keeps track of all school activities in order to be knowledgeable for phone calls
• Filters and connects calls for the administration/takes messages
• Maintains teacher/student sign-out / sign-in book
• Maintains communication with the Maintenance crew and Security Guard
• Schedules the conference room when needed
• Monitors the parking lot, main gate, and office for security issues (camera feeds)
• Helps edit and send all-school emails
• Updates and monitors the front office television display and any others as required.
• Manages Lost and Found
• Maintains an organized, uncluttered, and clean front desk area and storage room
• Shares the responsibility for summer hours Administrative Assistant
• Records, maintains, and communicates daily attendance
• Notifies parents of absent students in a timely manner
• Supports the administration with making calls, printing, and/or copying documents (award certificates, report cards, etc.)
• Manages substitute coverage
• Manages student locker assignments
• Organizes and maintains inventory of office supplies
• Assists with mailing all documents for the admin
• Manages parking passes for staff, students, and families
• Documents and monitors student drivers in cooperation with administration
• Support administrative needs for various documents (ie, student handbook, accreditation, etc.)
• Supports the Director of Admissions in greeting and processing new admissions as required
• Supports the Head of School
• Assists with Purchase Orders, etc., during the summer, if required
• Health Services Coordinator ○ Assists with student sickness/injury, documents, and notifies parents ○ Monitors all students who take medication, providing proper dosages ○ Manages immunization spreadsheet with dates and deadlines,
• Other duties as assigned Qualified candidates should send a resume/CV and a letter of interest to Dr.

Chuck Maddox, Head of School:

chuck.maddox@iesmail.com

Benefits:

Dental insurance Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance

Experience:

receptionist: 1 year (Preferred)

Language:

Spanish, Portuguese (Preferred)

Work Location:

In person