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Front Desk Receptionist
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Pro Finish Contractors
Naples, FL (In Person)
$46,800 Salary, Full-Time
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Job Description
Overview We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks to ensure a smooth and efficient workplace environment. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle multiple responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive office atmosphere. Responsibilities Greet visitors, clients, and staff with a warm, professional demeanor, creating a positive first impression. Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette. Handle incoming correspondence, including emails, mail, and packages, ensuring timely distribution and filing. Maintain appointment calendars and schedule meetings using Jobber, Ressio and Microsoft office tools. Support office operations by organizing files, proofreading documents for accuracy, and managing general clerical duties. Assist with customer support inquiries, providing helpful information or redirecting questions to appropriate team members. Manage office supplies inventory and coordinate with vendors when necessary to ensure smooth daily operations. Qualifications Proven experience in office management or administrative roles, preferably as a receptionist or in clerical support. Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic data entry. Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Exceptional customer service skills coupled with professional phone etiquette. Bilingual abilities are highly desirable to serve diverse client needs effectively. Experience with construction receptionist duties is a plus but not required; familiarity with construction software is advantageous. Previous bookkeeping or personal assistant experience is beneficial for supporting various administrative functions. Join us as a Front Desk Receptionist and become an integral part of a vibrant team dedicated to delivering outstanding service while fostering a welcoming environment for all visitors and staff!