Office Assistant/Receptionist

Office Assistant/Receptionist Artificial Grass Warehouse St Petersburg Saint Petersburg, FL Job Details Full-time $16 - $19 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Qualifications Record keeping Computer operation Spanish Google Workspace Microsoft Excel Maintaining an organized workspace Microsoft Outlook Guest relations Phone communication Inventory management Computer literacy Greeting customers Filing English Administrative experience Driver's License Financial record maintenance QuickBooks Data entry Organizational skills Multi-line phone systems Typing Clerical experience Office management Appointment scheduling Proofreading Clean workspace maintenance Communication skills Personal assistant experience Entry level Office experience Client interaction via phone calls Full Job Description Job Summary We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This energetic role is vital in creating a welcoming environment for visitors and ensuring the smooth operation of daily office activities. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will handle front desk responsibilities, manage administrative tasks, and support office management functions to keep our workplace efficient and professional. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment. Responsibilities Greet visitors, clients, and vendors with professionalism and enthusiasm, providing exceptional customer service at all times Manage multi-line phone systems, screen calls, and direct inquiries to appropriate team members with courteous phone etiquette Maintain a clean, organized front desk area and manage incoming and outgoing mail and packages Perform data entry, filing, and document proofreading to ensure accuracy and confidentiality Schedule appointments, coordinate calendar management, and assist with meeting preparations using Microsoft Office and Google Workspace tools Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and maintaining office records Assist with clerical duties including typing correspondence, updating databases, and supporting administrative projects as needed Skills Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Familiarity with multi-line phone systems and excellent phone etiquette skills Bilingual abilities are highly desirable to serve diverse clients effectively Strong computer literacy with the ability to perform data entry, proofreading, and document formatting accurately Knowledge of QuickBooks for basic bookkeeping tasks is a plus Exceptional customer service skills with a friendly demeanor and professional appearance Ability to manage time efficiently while handling multiple priorities in a fast-paced environment Previous experience as a front desk receptionist or medical/dental receptionist is advantageous Personal assistant or calendar management experience will be considered a benefit Join us in delivering outstanding support that keeps our office running smoothly! We value energetic individuals who thrive on organization, communication, and providing excellent customer support. This paid role is perfect for those eager to grow their administrative skills while contributing positively to our team's success.

Pay:

$16.00 - $19.00 per hour

Benefits:

Paid time off

Experience:

Microsoft Excel:

1 year (Required)

Language:

English (Required) Spanish (Required)

License/Certification:

Drivers License (Required) Ability to

Commute:

Saint Petersburg, FL 33716 (Required)

Work Location:

In person