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Receptionist
Job
Robert Half
Chicago, IL (In Person)
Full-Time
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Job Description
We are looking for a welcoming and highly organized Receptionist to support daily front-desk operations. This Long-term Contract position is ideal for someone who communicates with confidence and keeps the office running smoothly through strong coordination and customer service. The person in this role will serve as a key point of contact for visitors and internal teams while helping manage administrative tasks that support meetings, office readiness, and day-to-day business needs.
Responsibilities:
- Welcome visitors and clients with a courteous, attentive approach and ensure a positive front-office experience.
- Manage incoming calls through a multi-line phone system, direct inquiries appropriately, and relay messages accurately.
- Coordinate meeting logistics, including arranging conference spaces, organizing lunch service, and handling hotel or office reservations as needed.
- Prepare and distribute outgoing mail, oversee printing requests, and facilitate shipping activities such as courier and FedEx coordination.
- Maintain awareness of guests and staff present onsite to support office organization and visitor tracking.
- Monitor supplies in kitchens and conference rooms, replenish items regularly, and place orders to keep shared spaces fully stocked.
- Provide administrative support to legal assistants and other team members with scheduling, document handling, and general office tasks.
- Help maintain an orderly and welcoming reception and common-area environment that reflects the standards of the office.