Administrative Clerk/Receptionist

POSITION

Administrative Clerk/Receptionist

DEPARTMENT

Clerk

WORK SCHEDULE

8:00 a.m. - 4:00 p.m., M-F

JOB CATEGORY

COMOT (Computer, Office Machine Operation, Technician)

FLSA STATUS

Non-exempt To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Warrick County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless those accommodations would present an undue hardship. Incumbent serves as Administrative Clerk/Receptionist for the Warrick County Clerk's Office, responsible for answering telephone, greeting office visitors, and performing various clerical duties.

DUTIES:

• Answers telephone and greets office visitors, including providing information and assistance, researching records, taking messages, and transferring/directing to appropriate individual or department.
• Provides information regarding court dates, costs, and files as needed. Performs various clerical duties including, locating files, copying/filing/faxing documents, and preparing/sorting mail. Assist with postage machine as needed.
• Processes marriage applications, issues marriage licenses, and prepares certified copies. Oversees weddings in department office and jail.
• Assists the public, such as filling out forms and providing list of genealogy researchers.
• Provides SR16 forms for traffic infractions to defendants and submits forms to State daily.
• Performs night court duties as assigned, such as receiving and providing receipts. Periodically performs duties of other department personnel in their absence as needed.
• Performs related duties as assigned.

JOB REQUIREMENTS AND DIFFICULTY OF WORK

• High school diploma or GED.
• Working knowledge of Department and Circuit/Superior Court policies and procedures, federal and state laws, and related legal terminology.
• Working knowledge of standard office procedures, basic computer skills including word processing/spreadsheet/email/presentation and Department-specific software/applications, with ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
• Working knowledge of standard filing systems with ability to create and maintain accurate and complete Department files.
• Working knowledge of standard English grammar, spelling, and punctuation and ability to prepare documents and written reports as required.
• Ability to properly operate standard office equipment, including computer, typewriter, calculator, fax machine, postage meter, copier, telephone, and other equipment as needed. Ability to provide public access to, or maintain confidentiality of, department information and records according to state requirements.
• Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, court personnel, and the public including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
• Ability to understand, memorize, retain, and carry out oral and written instructions and present findings in oral or written form.
• Ability to work alone with minimum supervision and with others in a team environment.
• Ability to work on several tasks at the same time, often under time pressure.
• Ability to perform simple arithmetic operations, such as counting, adding, and subtracting.
• Ability to occasionally work evenings.

RESPONSIBILITY

Incumbent performs duties according to a flexible, customary routine with priorities determined by the service needs of the public. Assignments follow standard operating procedures or policy and procedural manuals. Decisions are always determined by specific instructions or existing, well-established policies and procedures. Errors in work are primarily detected through notification from other departments or the public. Undetected errors could result in loss of time to correct error and/or inconvenience to other agencies of the public. Clerk\Administrative Clerk Receptionist

PERSONAL WORK RELATIONSHIPS

Incumbent maintains frequent contact with co-workers, other County departments, court personnel, and the public for the purposes of exchanging information and rendering service. Incumbent reports directly to Chief Deputy.

PHYSICAL EFFORT AND WORK ENVIRONMENT

Incumbent performs duties in a standard office environment and service counter, including sitting/walking at will, lifting/carrying/pushing/pulling objects weighing under 25 pounds, keyboarding, bending/reaching, hearing sounds/communication, and speaking clearly. Incumbent occasionally works evenings.

Job Type:

Full-time Pay:

$41,315.00 per year

Benefits:

Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person