Full-time Office Assistant and Receptionist

Full-time Office Assistant and Receptionist RHH Architects. APAC Baton Rouge, LA Job Details Full-time $37,000•$42,000 a year 6 hours ago Benefits Paid holidays Health insurance 401(k) Paid time off 401(k) matching Life insurance Qualifications Microsoft Excel Microsoft Outlook Administrative experience Task prioritization Data entry Multi-line phone systems Typing Clerical experience Office management Office experience

Full Job Description Hours:

Monday•Friday from 8:00 am•5:00 pm

Responsibilities:

Greet clients when they visit the office Handle and distribute incoming phone calls, forward messages Organize and maintain the office filing system efficiently and accurately Retrieve, sort, and distribute the mail Order and maintain office supplies Update digital files Coordinate interoffice continuing education Assist Architects with drafting/editing marketing materials Keep track of incoming/outgoing submittals for projects Provide backup support for the accounting department

Requirements:

Professional attitude and dress 2+ years of professional office experience preferred Strong organizational and multitasking skills Excellent communication and customer service skills Ability to work independently and stay organized Strong Typing Skills a must Proficient in Microsoft Office (Word, Excel, Outlook) and data entry software such as QuickBooks. Knowledge of office management procedures, such as calendar management, bookkeeping, and personal assistant tasks, is preferred. Ability to prioritize tasks efficiently using strong time management skills. Must have an automobile for running errands Summary As a Receptionist/Office Assistant, you will be the first point of contact for our clients, providing exceptional customer service and administrative support. Your core skills in office experience, clerical tasks, and phone etiquette will be essential in managing multi-line phone systems and ensuring smooth daily operations. Proficiency in Microsoft Office and organizational skills will aid in calendar management and data entry tasks.

Job Type:

Full-time Benefits:

401(k•401(k)

Match Health Insurance Life Insurance Paid Holidays Paid Time Off Job Type:

Full-time Pay:

$37,000.00•$42,000.00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off

Work Location:

In person