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Office Assistant/Receptionist/Scheduler
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VanDerKamp Heating & Cooling, LLC
Hamilton, MI (In Person)
$35,360 Salary, Full-Time
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Job Description
Overview We are seeking an energetic and detail-oriented Office Assistant/Receptionist/Scheduler to join our team. In this vital role, you will be the first point of contact for visitors and callers, manage daily administrative tasks, and coordinate scheduling to ensure smooth office operations. Your proactive approach and excellent organizational skills will help foster a welcoming environment while supporting the efficiency of our office functions. Duties Greet visitors warmly and professionally at the front desk, ensuring a positive first impression Answer phone promptly, directing calls accurately and courteously Manage appointment scheduling Perform data entry, maintain filing systems, and organize documents with precision and attention to detail Support bookkeeping activities using QuickBooks, including invoicing and expense tracking Provide exceptional customer support by addressing inquiries and resolving issues efficiently Assist with clerical tasks such as proofreading documents, managing correspondence, and maintaining office supplies Handle incoming and outgoing mail, courier services, and filing to ensure organization and accessibility Experience Proven office experience or administrative support background in a professional environment helpful but will train the right person Familiarity with answering phone, front desk operations, and customer service best practices Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience with bookkeeping software such as QuickBooks is highly desirable Excellent organizational skills with the ability to prioritize tasks efficiently Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously Previous clerical or administrative experience that includes data entry, filing, and calendar management