Receptionist/Administrative Assistant

Receptionist/Administrative Assistant The Receptionist/Administrative Assistant reports directly to the Controller/Vice President of Finance. The Receptionist/Administrative Assistant serves as the first contact when a teammate, client or vendor calls - he/she is "HomeTown".

This position is responsible to:

provide general administrative assistance to HTP's Management Team; welcome all guests in person, over the phone and through electronic communications to assist with their inquiries; ensures adequate inventory of office supplies; maintains the cleanliness of the common areas; oversees issuance of staff uniforms, badges and business cards; as well as any other clerical duties as requested. Essential Duties and Responsibilities Answer the phone promptly, professionally and in a positive tone. Greet and welcome all visitors. Administers all activities of the mail including receipt, sorting, and distribution of incoming mail and preparation of outgoing mail. Distributes faxes to appropriate personnel. Oversees office supply orders for all locations and home office. Responsible for comparing cost between vendors to decrease expenses. Manages pharmacy supply orders and ensures timely distribution. Manages procurement, inventory and distribution of employee uniforms, name badges and business cards. Assists with copying and filing documents/storage for office teammates. Ensures master copy files for contact info, fax cover sheets, etc. are up to date and available for all staff. Manages Amazon business groups including permissions and ordering restrictions. Maintains cleanliness of common areas in the building between weekly cleaning service visits including ensures kitchen area is organized and tidy, food products are stored properly, etc. Monitors Google Reviews and customer service comments then forwards to the appropriate person for a response. Provides administrative services for the executive management team. Minimum Requirements Experience in secretarial, administrative support or related position Outstanding customer services skills Effective communication Attention to detail Ability to work independently Proficient computer skills Ability to manage a variety of projects simultaneously Willingness to learn new skills