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Scheduling Coordinator
Job
Bauer Orthodontics
Cottleville, MO (In Person)
$45,760 Salary, Full-Time
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Job Description
Overview We are seeking a dynamic and highly organized Scheduling Coordinator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring that appointments, meetings, and resources are seamlessly coordinated to keep our workflow smooth and efficient. Your proactive approach and exceptional organizational skills will help foster a productive environment, support our team's needs, and enhance overall customer satisfaction. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact every day. Duties Manage and coordinate all scheduling activities across multiple departments using calendar management tools and software. Respond promptly to appointment requests via phone, email, or in-person inquiries, ensuring accurate and timely scheduling. Maintain detailed records of appointments, meetings, and cancellations with precision and confidentiality. Utilize multi-line phone systems to handle incoming calls professionally, directing inquiries to the appropriate team members. Support front desk operations by greeting visitors, managing check-in procedures, and providing excellent customer service. Perform data entry tasks including updating client records, appointment logs, and billing information using software such as QuickBooks and Google Workspace. Assist with office management duties such as filing, proofreading documents, managing supplies, and supporting clerical tasks to ensure smooth daily operations. Experience Proven experience in office management or administrative support roles with a focus on scheduling or coordination. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications. Excellent organizational skills with keen attention to detail and accuracy in data entry and record keeping. Prior experience handling multi-line phone systems and providing exceptional customer service in a fast-paced environment. Knowledge of dental or medical receptionist duties, including calendar management for healthcare providers, is a plus. Demonstrated ability to prioritize tasks efficiently with strong time management skills while maintaining professionalism under pressure. Join us as a Scheduling Coordinator and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm for organization combined with your commitment to outstanding service will help us deliver top-tier support every day. We're excited to see how your skills can elevate our operations!