Administrative Assistant/Receptionist

Part Time:

20 hours a week.

JOB SUMMARY

The Administrative Assistant is responsible for assisting the Director of Administration as needed and assisting with duties in the front office including coordinating incoming phone calls, filing, data entry, maintaining tracking systems for correspondence and documentation etc. Also assists with preparing documents/files for use by the Director of Administration.

MAJOR JOB ELEMENTS

Compose correspondence dealing with routine matters. Records minutes for staff meetings. Sends out invitations to Tx Plan staffing's. Coordinate incoming telephone calls. Take and distribute messages. Greet the public in a pleasing and helpful manner. Display professional attitude both via telephone and in person. Keep filing up-to-date, type and file documentation, enter data in files, search files for specific information, and prepare reports as assigned. Maintain inventory of forms necessary to conduct day-to-day operations to include weekly checks of lateral file, and maintain/Develop tracking systems for clinical outcomes. Entry of data into computer system as designated by Director. Assists with running reports. Responsible for routing correspondence and bills on a daily basis under the supervision of the Director Other duties as assigned by Director of Administration.

QUALIFICATIONS

High School diploma, with courses in typing or business practices; AND at least three (3) years experience in a secretarial or Administrative Assistant position; OR Graduated from an accredited school with specialization in typing and office procedures.

Work Location:

In person