Receptionist/Administrative Assistant

Job Summary We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and clients, ensuring a welcoming environment while efficiently managing administrative tasks. Applicants must be dependable, trustworthy, and dedicated to promoting a positive and cooperative work environment.

Duties / Key

Responsibilities Greet clients warmly and direct them appropriately, maintaining a professional front desk presence Manage multi-line phone systems, answer inquiries promptly, and transfer calls with excellent phone etiquette Support calendar management, appointment scheduling, and coordinate meetings using Microsoft Office and Google Workspace tools Maintain organized filing systems, scanning, data entry records, and ensure document proofreading for accuracy Assist with basic bookkeeping tasks using QuickBooks or similar accounting software as needed Perform clerical duties such as photocopying, scanning, typing documents, and maintaining office supplies Qualifications At least 1 year experience in receptionist, office administration, or clerical roles with strong organizational skills, preferably in a legal setting Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe, and a familiarity with MyCase would be great Familiarity with multi-line phone systems and phone etiquette standards Excellent written and verbal communication skills with attention to detail for proofreading tasks Strong time management skills to prioritize tasks efficiently in a busy environment Previous experience as a receptionist or administrative assistant in a law office or legal setting is advantageous Demonstrated ability to handle confidential information discreetly and professionally Join us in creating a welcoming environment while supporting our team's success! We value energetic individuals who thrive on organization, customer service excellence, and proactive problem-solving.

Pay:

$20.00 - $23.00 per hour

Benefits:

401(k) Paid time off

Work Location:

In person