Front Desk Coordinator

Job Title:

Front Desk Coordinator Company:

Haven Wellness & Aesthetics Location:

Fair Haven, NJ Job Type:

Part-Time or Full-Time About Us Haven Wellness & Aesthetics is a private, high-end wellness and aesthetics practice in Fair Haven, NJ. We offer a carefully curated range of services in an environment that prioritizes discretion, results, and an elevated client experience. We are growing and looking for the right person to grow with us. About the Role This is not your average front desk position. As the face of Haven, you will set the tone for every client interaction — from the first phone call to the final goodbye. We are looking for someone who brings professionalism, warmth, and genuine care to every touchpoint, and who understands that in a private practice setting, discretion and trust are everything. Who You Are Warm, polished, and professional - you make people feel welcome immediately Highly organized with exceptional attention to detail A self-starter who doesn't wait to be told what needs to be done Discreet and trustworthy — you understand the importance of client confidentiality Experienced in a medical, aesthetic, spa, or luxury service environment Tech-savvy and comfortable learning new platforms Calm under pressure and able to manage a busy front office with grace Responsibilities First and last point of contact for all clients — in person, by phone, and by text Manage scheduling, confirmations, cancellations, and waitlists Handle client intake, consent forms, and health history documentation Process payments and manage point-of-sale transactions Maintain a clean, calm, and beautifully presented front office at all times Manage product inventory and retail display Support the clinical team with organization and day-to-day workflow Maintain strict client confidentiality in all interactions Qualifications 2-3+ years experience in a medical office, medical spa, aesthetics practice, or luxury service setting Exceptional interpersonal and written communication skills Professional appearance consistent with a high-end practice Strong time management and ability to prioritize in a fast-paced environment Experience with EMR or booking software a must Reliable, punctual, and genuinely invested in the success of the practice Schedule & Compensation Tuesday & Thursdays, 8-hour shifts. Schedule may include opportunity for additional hours. Compensation is commensurate with experience. How to Apply Please send your resume and a brief note about yourself to hello@havenfh.com. We look forward to hearing from you! Haven Wellness & Aesthetics is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status. Employment is contingent upon successful completion of a background check. Compensation commensurate with experience.

Pay:

$20.00 - $25.00 per hour

Work Location:

In person