Receptionist

Receptionist at Confidential Company Receptionist at Confidential Company in Union City, New Jersey Posted in 2 days ago.

Type:

full-time

Job Description:

Firm:

Independent Investment Firm Role:

Receptionist Office Location:

Flatiron District, NYC Hours:

8:30am-5pm

Compensation:

$80-90k base range DOE An entrepreneurial and rapidly growing investment firm is seeking a polished, personable, and highly organized Receptionist to serve as the face of the office and help foster a welcoming, professional environment for clients, investors, and internal teams. This is an excellent opportunity for someone who enjoys being a true culture carrier within a collaborative office and is excited to grow alongside a dynamic firm. This role is ideal for someone looking to build longevity within a firm and become an integral part of the team over the next several years. Responsibilities Manage day-to-day front desk operations and maintain a polished, welcoming reception area Greet visitors, clients, investors, and portfolio company partners with professionalism and warmth Coordinate conference room scheduling, setup, catering, and upkeep Partner closely with the administrative team on guest arrivals and front-of-house logistics Support the Office Manager with daily office operations and administrative projects Handle incoming/outgoing mail, packages, messenger services, and deliveries Maintain office, kitchen, and supply inventory; coordinate vendor orders through Staples, Amazon, FreshDirect, etc. Coordinate reception-related services including floral deliveries, daily lunches, and catering Liaise with building management and facilities regarding maintenance requests and office needs Provide light administrative support including calendar coordination, expense processing, document preparation, and data entry Manage visitor records and building security system entries Assist with planning team events, volunteer days, holiday parties, and other internal initiatives Take on additional operational and administrative responsibilities over time Qualifications 2-5 years of experience in a receptionist, front desk, hospitality, or administrative role Open to candidates from hospitality, corporate, professional services, or investment environments Strong interpersonal skills and high emotional intelligence Warm, reliable, proactive, and highly professional demeanor Excellent organizational skills and attention to detail Ability to multitask in a fast-paced, in-office environment Proficiency with Microsoft Office Suite (Outlook, Word, Excel) Team-oriented attitude with a willingness to pitch in wherever needed Interest in building longevity within the role and firm