Receptionist

Receptionist at Glocap Search Receptionist at Glocap Search in Weehawken, New Jersey Posted in 5 days ago.

Type:

full-time

Job Description:

COMPANY:

Hedge Fund

POSITION

Receptionist

LOCATION

New York, NY (Fully Onsite)

HOURS:

7:45am - 5:30pm (with flexibility as needed)

COMPENSATION

$80K-$100K base DOE + paid OT + bonus eligible + benefits

BACHELOR'S DEGREE

Preferred Our client, a top-tier hedge fund, is seeking a highly organized Receptionist to support daily operations in their New York office. This role goes beyond traditional front desk responsibilities, with a strong emphasis on office coordination, kitchen and pantry management, and billing/invoicing support. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple operational workflows in a fast-paced environment.

RESPONSIBILITIES

Serve as the face of the firm; greet and direct guests while maintaining a professional, client-ready reception area Remain at the front desk during peak hours and manage incoming calls and mail Oversee daily office operations, supplies, and inventory to ensure a seamless work environment Manage access cards, new hire materials, and attendance/vacation tracking Support general office logistics and organization Manage kitchen and pantry operations including ordering, stocking, and maintaining cleanliness Oversee daily lunch service and corporate account coordination Process invoices in QuickBooks and Bills.com, including coding and approvals Handle vendor follow-ups, expense categorization, and check processing Track AMEX expenses to ensure timely submission Assist with sales tax documentation, filings, and vendor records (W-9s/W-8s) Support annual reporting such as charitable receipts

QUALIFICATIONS

5-7 years of experience in a small office environment with exposure to office coordination, kitchen/pantry management, and billing/invoicing Strong experience with QuickBooks and general accounts payable processes Exceptional organizational skills and attention to detail Ability to multitask and manage competing priorities with a high level of ownership Strong communication and interpersonal skills with a professional, client-facing demeanor Proactive, hands-on approach with a willingness to wear multiple hats