Front Desk Coordinator

Description We are looking for an experienced Front Desk Coordinator to support daily office operations in New York. This long-term contract opportunity is ideal for someone who enjoys creating a strong first impression, managing front desk activity, and assisting with a range of administrative tasks. The role requires strong communication skills, attention to detail, and the ability to keep shared spaces organized and welcoming.

Responsibilities:

• Welcome visitors, answer incoming inquiries, and guide guests to the appropriate staff or meeting area.
• Receive, sort, and distribute incoming mail and coordinate outgoing shipments as needed.
• Prepare conference rooms before meetings by arranging refreshments, snacks, and other requested materials.
• Monitor shared meeting spaces and the reception area to ensure they remain tidy, stocked, and well maintained throughout the day.
• Coordinate food orders for meetings or office needs when requested.
• Maintain office and supply storage areas, track inventory levels, and place replenishment orders as needed.
• Support administrative workflow through light filing, record upkeep, and accurate data entry.
• Create and manage shipping labels and assist with courier or package deliveries.
• Use Microsoft Office tools to complete clerical tasks and support day-to-day office coordination. Requirements
• At least 1 year of experience in a receptionist, front desk, or administrative support role.
• Strong verbal communication skills with a courteous and attentive approach to guest interaction.
• Ability to manage multiple routine tasks while maintaining accuracy and organization.
• Proficiency with Microsoft Office applications for general administrative work.
• Comfortable handling mail distribution, shipping coordination, and basic office record management.
• Demonstrated ability to maintain an orderly front desk and meeting environment.
• Reliable attendance and a detail-oriented business presentation in an office setting.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .