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Receptionist/Administrative Assistant
Job
Muscari Law
Grove, OK (In Person)
$31,200 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role in our small boutique law firm, you will be the first point of contact for clients, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, support office operations, and assist with customer service needs. Your energetic, professional approach, and attention to detail will help keep our office running smoothly and efficiently, fostering a positive experience for clients, staff, and visitors alike. Duties Greet visitors warmly, answer multi-line phone systems with professionalism, and direct calls appropriately using excellent phone etiquette Manage front desk operations, including scheduling appointments, handling mail, and maintaining visitor logs Perform data entry and maintain accurate filing systems both physically and electronically using Google Workspace and Microsoft Office tools Support office management tasks such as supply inventory, calendar management, and coordinating meetings or events Assist with bookkeeping activities using QuickBooks or similar software to ensure accurate financial records Provide customer support by addressing inquiries promptly via phone or email, ensuring high-quality service Proofread documents for accuracy and clarity while maintaining confidentiality of sensitive information Qualifications Proven office experience with strong clerical skills including filing, data entry, and document proofreading Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Experience managing front desk responsibilities Previous experience as a law firm receptionist or personal assistant is a plus Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Strong communication skills demonstrating professional phone and email etiquette and customer service expertise Ability to handle multiple responsibilities simultaneously while maintaining attention to detail and time management skills Join us in creating a welcoming atmosphere where professionalism meets energetic support! This paid position offers an opportunity to develop your administrative expertise while contributing to a vibrant team environment. We value proactive individuals who thrive on organization, excellent communication, and delivering outstanding customer service.