Receptionist/Administrative Assistant

Receptionist/Administrative Assistant at Klingenberg & Associates Receptionist/Administrative Assistant at Klingenberg & Associates in Oklahoma City, Oklahoma Posted in 1 day ago.

Type:

full-time

Job Description:

Position Overview We are seeking a reliable and detail-oriented Receptionist/Legal Billing Specialist to support daily office operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience with legal billing-preferably using Sage Timeslips. Key Responsibilities Greet clients and manage front desk operations Answer and direct phone calls in a professional manner Schedule appointments and maintain calendars Prepare, edit, and manage legal documents and correspondence Process client billing, invoices, and payments Maintain accurate billing records using Sage Timeslips Track billable hours and generate reports File, scan, and organize documents (physical and digital) Provide general administrative support to attorneys/staff Qualifications Prior experience in administrative, receptionist, or legal billing roles Experience with Sage Timeslips strongly preferred Familiarity with legal terminology and billing practices is a plus Proficiency in Microsoft Office (Word, Excel, Outlook) Strong attention to detail and accuracy Excellent written and verbal communication skills Ability to multitask and prioritize in a fast-paced environment Preferred Skills Experience in a law firm or professional services environment Knowledge of trust accounting and retainer management Experience with document management systems Relevant Experience Do you have experience with legal billing? ? Yes ? No Do you have experience with Sage Timeslips? ? Yes ? No If yes, please describe your experience: